Administrative Assistant - Minot, North Dakota

Job Reference:1001909589
Position Type:Permanent
Industry:Administrative & Support Services
City, State:Minot, North Dakota
Salary:US$16.00 - US$18.00 per hour
Contact:Amanda LaFountain, Spherion, United States
Phone:701-839-7660

Job Description

To be considered for this opportunity, you must complete an online application at www.spherion.com/minot

 

Job Description:

  • Spherion Staffing is looking for a qualified individual for an administrative assistant. This position requires an individual that can work independently and with a team.  Will perform administrative and office support activities for engineers.  Candidate must be creative and knowledgeable in Adobe Creative Suite and MS office.  

Essential Duties and Responsibilities:

    • Serves as Receptionist and answers the telephone, greets clients/visitors, and directs them as indicated.
    • Responsible for all duties required to produce specification books for the purpose of bidding a project. 
    • Creates .PDF document of plans and specifications.
    • Uploads .PDF plans and specifications to host website and distribute to numerous agencies, contractors, and Builders Exchanges.
    • Prepares and distributes addendums.
    • Prepares all financial workbooks necessary from bidding to project completion.
    • Prepares contracts and assures contract is fully executed between owner and contractor.
    • Assists engineers in preparation for preconstruction meetings.
    • Processes project payments.
    • Advertises projects in trade publications and official newspapers.
    • Assists with the development of databases for the purpose of tracking Project progress.
    • Creates forms as needed for the engineers.
    • Responsible for mass mailings and assists with assessments and ballots as necessary.
    • Assists Engineers with the preparation of funding applications, Engineers reports, and other required documents to secure project funding.
    • Produces multiple copies, to include tab dividers and covers, for reports, engineering agreements, and funding applications.
    • Assists with Company events when indicated.
    • Prepares meeting rooms for meetings (beverages, snacks, lunches, and cleanup).
    • Weekly filing and maintaining office supplies.
    • Arranges for photocopier and printer maintenance.

Qualification

Qualification Requirements:

  • Associates Degree or Bachelor’s Degree
  • 3-5 years administrative experience in a professional environment required.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, MS Outlook, Access, Microsoft Publisher, and Adobe), or other software Company is utilizing.
  • Must be able to work efficiently, handling multiple duties simultaneously.
  • Must be able to work under stress in a chaotic work environment, and work overtime if requested.

 

To be considered, please apply online at www.spherion.com/minot  when prompted for a recruiter code, use R51657020221. If you have any questions please contact Amanda LaFountain at  701-839-7660