Administration and Support Specialist

Cranbury, New Jersey
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Working Hours
8:00 AM - 5:00 PM
US$ 40,000 - US$ 60,000 per year
Ref. Number
Devin Sypher, Spherion
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Job Description

Provide administrative support to management both locally and overseas. This is an all-encompassing, independent, and detail-oriented role. The duties include, but are not limited to, employee on-boarding and departures, shipping and tracking of items, invoicing, data entry into CRM and ERP systems, accounts receivable, general clerical, customer support, sales support, marketing and project-based work.

The successful candidate must project a professional company image through in-person and phone interaction while maintaining a positive attitude. It is also very important that this person be able to work independently and with minimal supervision. We are seeking an individual who will proactively help us improve each aspect of our business processes.

Ability to effectively communicate in Spanish is a plus, but not a requirement.

-Correctly and accurately enter orders into existing ERP system according to company guidelines.
-Follow up on Accounts Receivables collections and maintain AR at acceptable levels.
-Maintain local inventory of spare parts and consumables within corporate guidelines.
-Assist existing sales team with the generation of quotations through our CRM System.
-Collaborate with French colleagues to ship and track orders being sent from France.
-Handle all aspects regarding the local shipping of consumables and spare parts.
-Process invoices and deposits related to customer orders.
-Ensure that all appropriate invoices from local vendors/suppliers are forwarded to our accountant for payment.
-Assist with the on-boarding and off-boarding process of new employees, including the explanation of our health benefits, 401k program, and general company policies. Ensure that all appropriate paperwork is completed and returned to our accounting and human resource consultants on a timely basis.
-Answer the phone and greet customers visiting our office in an appropriate manner.
-Resolve discrepancies between customer purchase orders and invoiced amounts.
-Coordinate and maintain records for company credit card.
-Assist with the creation of local marketing material and programs.
-Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing.
-Maintain hard copy and electronic filing systems.
-Ensure the adequate supply of office materials.
-Make outbound calls to sell spare parts, consumables, or service contracts when time permits
-Other duties as assigned.

Working hours: 8:00 AM - 5:00 PM

-High school diploma or higher
-A creative mindset with some experience in marketing
-Minimum of 7 years of clerical experience in accounting and administration
-Extensive Knowledge of Microsoft Office (especially Excel, Word, PowerPoint)
-Strong experience utilizing ERP and CRM Systems for order entry, inventory management, and the generation of sales quotations.
-Self-motivated and multi-tasking team player that can operate in a fluid and changing environment, with minimal supervision.
-Good communication skills for working with support personnel and management
-Ability to speak Spanish is a plus, but not required.


4-7 years


If interested, text (Your Name, Town you live in, and Admin) to 609-734-0003.

Hope to hear from you soon!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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