Administrative Assistant Entry level

Greensburg, Indiana
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Working Hours
8:00 AM - 5:00 PM
US$ 14.00 per hour
Ref. Number
Gamble,Joseph, Spherion
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Job Description

** POSITION STARTS 11/26/2018 **

This position is responsible for providing work management support for Delivery Operations, while working within the parameters of established processes and standards. This position is accountable for providing accurate and timely work results which support safety, reliability, storm restoration, and cost management while providing quality customer service.

??? Provides quality customer service and support to Delivery Operations
??? Maintains confidential Company/Employee information in a professional and discreet manner
??? Maintains office record retention files
??? Orders office supplies
??? Ensures outgoing mail is in appropriate location, sorts incoming mail and delivers packages daily
??? Assists Managers with meeting minutes, action items, office logistics while performing other Work

Management duties
??? Updates local bulletin boards with required reference materials
??? Efficiently uses available tools or systems to effectively communicate reliability details to internal/external customers
??? Achieves acceptable level of availability during normal work schedule and emergency storm restoration after hours and weekends
??? Takes ownership of customer issues and problems until resolved, requesting assistance as needed.
??? Facilitates communication between internal and external customers
??? Provides updates and job status details to appropriate personnel as needed
??? Builds knowledge and skills through training of construction standards, compatible units, construction prints, etc. used in Delivery Operations
??? Ensures work is scheduled and executed timely
??? Assists with preliminary research and root cause analysis for customer issues
??? Collaborates with other work groups to ensure desired customer experience
??? Professional and courteous at all times
??? Initiates facility/security requests (broken printers, lights, cameras, etc.)

Cost Management
??? Applies correct general ledger accounting in all work related applications and functions within area of responsibility.
??? Assist in reconciling work order materials, labor, and equipment to represent actual field construction
??? Assist in resolving errors and prepares for close-out of construction work orders in work management system,
??? Develops skill sets to report units of property to asset accounting accurately
??? Ensures timesheets are accurately recorded in time management system in accordance with payroll guidelines
??? Creates appropriate work order to complete follow-up work utilizing the most cost effective resource and skill set
??? Processes invoices and customer billing using appropriate GL accounting.
??? Ensures office supply inventory is at appropriate levels and charged accurately.

Working hours: 8:00 AM - 5:00 PM

--Prepares for and provides emergency restoration support as needed
--Supports the Delivery Operations reliability programs and processes using appropriate work management applications

Employee Engagement/Safety
--Supports Human Performance safety culture through active participation in safety meetings
--Follows ergonomics and office safety guidelines
--Supports corporate initiatives
--Demonstrates a commitment to continuous learning and development

High School

1-4 years

If you are interested and qualified, please apply for consideration. In-person interviews will be scheduled the first week of November.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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