Administrative Assistant II

Bridgewater, New Jersey
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Working Hours
8:30 AM - 5:30 PM
US$ 23.00 - US$ 25.00 per hour
Ref. Number
Lubischer, Gabrielle, Spherion
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Job Description

Providing general administrative support to approximately 14 Industrial Development professionals in Bridgewater, NJ and approximately 12 External Manufacturing, North America professionals located in Framingham, MA. This position does require periodic travel to Framingham, MA to meet with EM NA team.

General administrative support includes but not limited to:
Scheduling meetings (including conference rooms) with internal and external attendees
Planning and coordination of offsite group meetings
Sets up and maintains department files and records, e.g., contracts, e???rooms (including access for internal and external users).
Acts as data room coordinator.
Maintains Industrial Development SHAREPOINT document repository
Provide phone coverage for senior EM NA and ID staff
Provide assistance with acquiring/repair of technology equipment (laptop, phones)
Act as focal point for required technology upgrades (laptops, cell phones)
Arrange travel schedules and reservations for multiple associates. Provide available flights, ground transportation and hotel, then schedule through Concur or directly with BCD travel
Prepare expense reports in Concur for senior EM NA and ID staff
Arrange ground transportation and hotel reservations for external visitors
Prepares departmental Purchase Requisitions in e???buy system for non???routine department projects with external partners
Prepares Confidentiality Agreements with external partners in conjunction with Sanofi Corporate Legal department
Order office supplies, business cards etc.
Manage and provide input as needed to group services requests, catering requests, technology requests
Assist staff with questions related to software application or other technology information.
Liaise with Help Desk to resolve issues
Preparation of FedEx mailings of signed documents to Customers
Supports ID group with coordination of sample shipments to Sanofi sites and/or contract manufacturing organizations

Administrative support of the Quality Management System for External Manufacturing, including
but not limited to:
Coordination and maintenance of training activities (filing, review for missing content)
Coordination and maintenance of job descriptions (filing, review for missing content, initiation of annual review)
Administrative maintenance of SOPs and associated documents (hard copy and electronic filing, distribution)
Administrative maintenance of Annual Product Reviews (hard copy and electronic filing)
Filing and maintenance of QA specifications into data rooms
Create and filing of Product information for QA

Working hours: 8:30 AM - 5:30 PM

Ability to multi task and handle pressure
Must be detail oriented and able to quickly adapt to changing situations
Ability to work independently and must be comfortable with decision making
Works effectively and cooperatively with others; establishes and maintains good working relationships
Familiarity with Microsoft Office packages including Word, Excel, PowerPoint and preferably SharePoint
Understanding of IT concepts
Excellent people skills
Must demonstrate a commitment to company values
Excellent oral and writing skills in English and preferably also in French
Pharmaceutical industry experience desirable


4-7 years

Associate Degree or equivalent experience (Pharma) plus a minimum of 5 years??? experience in a similar role.

If you feel your background matches the requirements of this great opportunity, please apply directly. Thank you!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the r

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