Administrative Assistant

posted:
Location
Fort Myers, Florida
Industry
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Temp to Perm
Working Hours
8:00 AM - 5:00 PM
Salary
US$ 12.00 per hour
Ref. Number
S_30506
Contact
Recruiter, Spherion
Phone
239-939-9999
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Job Description

We are looking for a Receptionist / Administrative Assistant with experience for a local Fort Myers company.

Responsibilities:
Here is a summary of the position:
Essential Duties and Responsibilities: (include the following. Other duties may be assigned).

??? Provides receptionist/administrative support to Corporate Administration.
??? Greets client/suppliers/visitors in a professional friendly manner.
??? Answers, screens and directs all incoming calls to proper individuals.
??? Take detailed messages when required.
??? General clerical duties including photocopying, fax, and mailing.
??? Maintain electronic and hard copy filing system as requested.
??? Handles requests for information and data.
??? Schedule/coordinate meetings, appointments, etc. for managers as requested.
??? Forward incoming general email, faxes and phone inquiries to the appropriate staff.
??? Assists in the flow of paperwork from multiple departments.
??? Prepares FedEx mailings as requested
??? Prepare and distribute documentation, folders and files that support Corporate Administrators.
??? Responsible for upkeep of Conference Room and CEO office and equipment (coffeemaker, printer, etc).
??? Responsible for updating Visitor Board when necessary.
??? Communicates with customers both verbally and in writing when requested.
??? Organize and maintains Conference Room.
??? Ensure timely distribution of material/documents to proper recipients as requested.
??? Organize and maintain files as directed.
??? Prepare agendas and supporting materials for meetings when requested
??? Responsible for company errands such as but not limited to: ordering/picking up lunch for meetings, Post Office/Fed Ex drop offs, office supply pick-up, etc.
??? Scan, name and save documents and files electronically.
??? Take meeting notes and type for distribution as required.
??? Maintain regular and timely attendance.

Working hours: 8:00 AM - 5:00 PM

Skills:
High School diploma or GED with two years previous customer service experience OR any combination of education, experience, and training that provides the required knowledge, skills, and abilities.
- Very good computer software experience with Microsoft Office products, Outlook with ability to learn other software products that may be utilized during course of business.
- Must have previous experience answering multiple phone lines.
- Must be detail oriented, highly organized and able to prioritize workload.
- Must have strong verbal and written communication skills.
- Must be able to work under pressure and comfortable with multi-tasking.
- Must be proficient in reading, writing, and speaking the English language.

Education:
High School

Experience:
1-4 years

Qualifications:
Spherion_gtwb_fortmyers

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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