Administrative Assistant

Madison, Wisconsin
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Working Hours
8:00 AM - 5:00 PM
US$ 15.00 per hour
Ref. Number
Moto Gladys Igahara, Spherion
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Job Description

Our client, a Fortune 500 company, seeks a qualified and dynamic Professional Administrative Assistant to provide office support as a part of their successful energy program team. This position offers a very unique career opportunity with the successful Focus on Energy program that promotes energy efficiency and renewable energy projects across the state of Wisconsin.

The position is ideal for a person with excellent general administration and organizational skills with the ability or interest to learn new skills needed to integrate with the team and the Focus on Energy program

- Process expense reports for staff
- Provide general administrative support to staff by handling office supply procurement, coordinating meetings and teleconferences, assisting with travel arrangements, on-boarding new hires, shipping goods as needed, and troubleshooting basic IT issues.
- Assist in the development of presentations, marketing materials, and program reports and provide general support in areas such as document editing, formatting, and proofreading.
- Answer phone calls, respond to customer emails and manage faxes and communications for the office
- Arrange for payment of invoices for goods and services by coordinating with corporate accounting, and track this spending for budget and reference
- Serve as office POC and liaison between various corporate points of business including, but not limited to: the facilities team, IT site support, accounts payable and auditing, procurement, and other offices
- Complete data entry for Wisconsin Focus on Energy program applications within Microsoft CRM database; track application submissions; organize and maintain application hard copy files per program guidelines

Working hours: 8:00 AM - 5:00 PM

- Proficiency in Microsoft Office Programs, Adobe, Windows operating system
- Excellent verbal and written communication skills.
- Must be highly motivated, detail oriented, well organized, self-starting, and work well in a supportive team environment.
- Ability to take ownership of responsibilities and can work independently
- Ability to handle multiple priorities


1-4 years

- Prior administrative experience in an office environment
- Experience
- Strong organizational ability
- Professional attitude, appearance, and demeanor
- Four year degree preferred

Apply today!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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