Administrative Assistant

Naples, Florida
Manufacturing & Production
Job Type
Temp to Perm
US$ 8.00 - US$ 18.00 per hour, $8 - 18 per hour + none
Ref. Number
Denise Gonnelli, Spherion
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Job Description

This position will mainly support the Sales team. This position requires exceptional analytical, communication and organizational skills.

Essential Functions:

1. Process requests for quotes with timely follow up with customers and maintenance in the CRM tool.
2. Process and electronically file customer and Sales interoffice e-mails.
3. Electronic file folder creation for new programs.
4. Coordination between sales staff and contracts dept.
5. Answer and return customer telephone calls and e-mails.
6. Follow up with customers on continuous basis after proposal submission.
7. Maintain Sales Department's electronic and paper filing system.
8. Ownership of the proposal approval process.
9. Perform Restricted Party Screening on all customers for new quotes and orders.
10. Assist in ISO compliance of the sales' team process.
11. Support organization with travel bookings and expense reports.
12. Cross train and perform duties in the absence of or temporary overloads of the Contracts Admin, such as: Process purchase orders, RMAs (returns), debit/credit memos, customer supplier forms
13. Export/Import admin tasks, Product Classifications and performing denied Party Screening on all Sales Orders.
14. Extract data from ERP system, import and prepare budgets for processing
15. Daily maintenance of CRM data

Working hours: 8am-5pm

Required Knowledge and Skills:

1.-Exceptional analytical, communication and organization skills
2.-Operate ERP programs for processing purchase orders and returns
3.-Ability to multi-task
4.-Meet deadlines
5.-Computer skills (Windows Explorer, Excel, Word, Powerpoint, Outlook, Internet, One Note)
6.-CRM systems knowledge preferred (, Microsoft Dynamics)
7.-Understand ISO system requirements and AS 9100 requirements

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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