Administrative Coordinator

posted:
Location
Boise, Idaho
Industry
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Temp to Perm
Working Hours
8:00 AM - 5:00 PM
Salary
US$ 11.75 per hour
Ref. Number
S_38813
Contact
Hoffman, Briana, Spherion
Phone
208-514-2044
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Job Description

SPHERION IS HIRING!!

We are needing a candidate that is highly organized and self-directing. The person needs to be manage the front area independently. The skills of a front desk person in a legal office are perfect.

Responsibilities:
Ordering of office/program supplies per office and statewide
Assists Program Director with coding/mailing of invoices
Receives, sorts, files and retrieves forms, correspondence and documents
Verifies discrepancies and makes corrections
Processes documents to update and maintain files and records
Researches records and disburses information
Performs general office duties such as scanning, filing, copying, faxing, and mail
Greets and welcomes customers upon entry to the facility
Answer incoming phone calls
Maintains a log of visitors and enforces appropriate security directives
Alerts appropriate party of visitor arrival
Assist with data entry
Processes and distributes confidential and sensitive documents
Composes, formats and types routine correspondence, reports and other documents
Coordinate calendars, schedules, meetings, and training and travel arrangements
May assist other agencies and the public with information forms and other department resources and explaining procedures
Will receive time sensitive tasks that must be completed same day
Perform other duties as may be assigned by management

Working hours: 8:00 AM - 5:00 PM

Skills:
Shows the ability to deal sensitively with confidential material
Possesses strong interpersonal (verbal and written) communication skills
Maintains program logs with a high degree of accuracy
Shows the ability to empathize with the individuals we serve
Possesses strong organizational, multi-tasking, and prioritizing skills
Displays a strong work ethic and is a team player; high degree of professionalism
Shows the ability to read and interpret documents such as safety rules, operating and procedure manuals
Respects and honors diversity (race, religion, marital status, age, sexual orientation, color, creed, national origin, and abilities
Collaborates effectively with others to drive a performance culture; values differences; fosters open dialogue and promotes a free flow of information & ideas across departments/units.
Understands the requirements of the assigned duties and the tools and resources available; uses them effectively
Produces work that is accurate; adheres to established procedures and meets workload requirements.
Participates fully, positively and productive in team meetings to assist in achieving the desired outcomes of the meeting
Displays a positive, enthusiastic attitude at work; readily accepts directions and suggestions for improvement and adapts well to change in the work environment
Treats all co-workers with respect and in a manner that will promote teamwork, productivity and positive working environment
Develops and maintains rapport and trust with co-workers, management and others. Promotes positive relationships with co-workers, supervisors, state staff and other outside contacts. Consistently displays a positive attitude.

Education:
High School

Experience:
1-4 years

Qualifications:
High School diploma or GED required; At least one (1) year of related work experience required. Working knowledge of personal computers, to include Microsoft Word, Excel, Access, e-mail, and the Internet. Ability to speak clearly, answer questions and gather information over the telephone in a professional and courteous manner. Excellent organizational, interpersonal, written, and verbal communication skills. Ability to perform comfortably in a highly structured, fast-paced, deadline-oriented work environment. Ability to work as a team member, as well as independently.


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