Administrative/Billing Assistant

Naples, Florida
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Working Hours
8:00 AM - 5:00 PM
US$ 17.00 - US$ 18.00 per hour
Ref. Number
Ashley Hagaman, Spherion
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Job Description

Assist the Branch Manager with the operation and maintenance of the Branch
Must complete skills assessment when applying

Answer, screen, and process all incoming calls and/or messages for manager and staff
Greet Customers and represent company in positive manner
Review in detail all work orders and provide pricing according to contracts and/or price agreements (requires understanding cost & revenue from billing standpoint)
Handle and process incoming and outgoing mail and packages. Overall responsibility for all preparation and processing and cost efficient use of Fedex, UPS, Etc
Schedule and organize meetings and conferences for managers
Maintain equipment repair log
Maintain inventory control of parts by daily allocation distributors from Service Plus
Monitors Distribution of customer equipment and parts
Coding vendor invoices and packing lists
Collection of work orders from technicians
Assist in annual reconciliation and counting of inventory
Assist and coordinate customer billing
Reconciliation of petty cash monthly
Monitor technicians Time Entry Daily & Process Bi- Weekly
Miscellaneous typing, word processing, filing, order tracking for Branch manager
Other duties as assigned
This role requires ability to lift and carry packages on regular basis that may weigh up to 30lbs
This role also requires the ability to walk frequently during the day while carrying the packages to other locations in the office.

Working hours: 8:00 AM - 5:00 PM

Requires advanced computer skills, including creation of various reports and complex spreadsheets. Must be very proficient in Entire Microsoft Dynamics- AX Experience Strongly Preferred
Basic understanding of cost and revenue from an accounting standpoint required
Basic accounting skills preferred for billing purposes
This requires the skills and knowledge normally obtained through the successful completion of a high school degree. Associates or some college/ business courses strongly preferred.


4-7 years

Requires 4 years + related experience, preferably in an administration capacity with progressive responsibility.
Must demonstrate strong interpersonal skills dealing with greeting customers in person and on telephone. Must speak clearly and professionally
Must type a minimum of 55 words per minute
A demonstrated proficiency in understanding new software systems quickly
Capable of dealing with internal and external clients in a tactful and professional manner
Must be able to work in a busy and sometimes hectic environment

Several ways to Apply-
*Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment.
*4964 Tamiami Trail North, Naples FL 34103
*Apply on line
*Email your Resume by replying to this post
*Call our office at 239-494-3044 for more information


Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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