Advanced Administrative Assistant

Jacksonville, Florida
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Working Hours
8:00 AM - 5:00 PM
US$ 22.00 - US$ 23.50 per hour
Ref. Number
Cameron, Teresa, Spherion
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Job Description

Downtown investment firm is looking for an advanced level administrative assistant. Must have at least 5+ years working in an investment firm as a advanced level administrative assistant. Must have previous experience interacting with clients and brokers. Must have advanced level experience with Excel. This is a temporary position that could quite possibly become a temporary to hire position.

Provide general administrative support to a team of investment professionals.
Work closely with other administrative professionals to increase efficiencies and provide overall support.
Ensure team members are prepared for all meetings and carry forward action items.
Handle highly sensitive and confidential matters relating to the daily activity of the organization.
Provide business management support that will include invoice preparation, processing of legal documents, provide guidance on policies and processes, report generation, meeting minutes, budget and business planning, document and contact management, among others, and dealing directly with relevant external parties and internal teams.
Collate market research and news to be distributed among team.
Work cross functionally as part of the teams with other members and departments.
Be an ambassador by playing a key role in representing the investment business internally and externally. Conduct work in professional, friendly, easily accessible and approachable manner.

Working hours: 8:00 AM - 5:00 PM

Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
Written and verbal communication skills and interpersonal skills.


4-7 years

College diploma or undergraduate degree is required.
5+ years of experience gained from fast-paced, professional environment
Experience providing support to multiple professionals and managing competing priorities.
Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
Interest in the investment industry is considered an asset.

Extremely motivated, eager to learn, adaptable, calm under pressure and professional.
Able and willing to work flexible hours, as required.
Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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