AP CLERK

posted:
Location
Bedford, Pennsylvania
Industry
Accounting & Auditing
Job Type
Temporary
Ref. Number
RBED00010
Contact
Jean Brugh, Spherion
Phone
814-623-6360
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Job Description

Daily collect, compile & distribute all a/p documentation including Visa, and fuel accounts for specific job sites. Match the documentation to invoices, reconcile invoices in purchase order system, provide an account number for invoices not in the P.O. system and forward for approval. Daily, receive expense sheets and key relevant data into the computer for purpose of payment. Approximately 90 expense checks are issued per week. Process batches from report center. Calculate costing of invoices for proper cost coding and post the invoices to the correct cost centers. Determine if invoices are taxable and make necessary adjustments. Receive and file all receiver reports and BOLs for jobs, and as invoices are received verify the cost on the invoices to  the purchase orders.Contact vendors to resolve invoice and purchase order discrepancies and receive incoming calls and provide information by answering questions regarding invoices and purchase orders. Daily, prepare a batch total on all invoice batches keyed into he AP system, which have not gone through P.O. System, and verify accuracy of information entered into the computer. Process all check requests for the Contract division. Process all petty cash account requests for reimbursement. Process all pre-scheduled payments on contract sites for rentals, dumping, etc. Reconcile in company P.O. system. Maintain subcontractor files to review for audit purposes. Payments made to subcontractors  are tax exempt in some cases and therefore must be tracked and documented. Receive all outside vendor stone and concrete tickets and enter into company P.O. system. Key stone, concrete and flyash tickets to proper. Upon receipt of vendor invoices, ticket in system will be matched to the invoice then reconciled.

Skills

Identify problems, inform others, and provide information to assist with solving the problem. Verbal communication skills to communicate with co-worker or customers. Written communication skills to complete and maintain documentation/records. Math skills such as addition, subtraction, multiplication, division, percentages, ratios. Computer skills - Internet/email; spreadsheet software and word processing software. Follow established confidentiality policy and applicable regulations. Knowledge of customer service best practices. Organization skills

Qualification

High School Diploma or GED.
Minimum of 6 months to 1 year of accounts payable or general bookkeeping/accounting experience required.
Valid Driver's license.

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