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Job Description

Naples, Florida
Job type:
Date Posted:
Tuesday, August 27, 2019
Reference Number:
We are looking for a part-time, temporary (possibly to perm if they work out) receptionist/accounting clerk/HR assistant for our Business Circle, Naples location. Must be fully bilingual with the ability to translate both written and verbal English/Spanish. Hours would be 8am - 2pm Monday-Fri with a 30 minute mandatory lunch break. This person will be the face & voice of the company so must have a clear phone voice and professional appearance. Must be highly proficient in Excel & Word, and previous experience using an HRIS system is a big plus.

Include but are not limited to daily receptionist and administrative tasks:
Arranging travel arrangements for managers and applicant
Preparation/completion of expense reports.
Utilize administrative and analytical skills to prepare and analyze reports, correspondence, financial management.
Supervises office activities to achieve maximum expense control and productivity.
Responsible for coordinating the maintenance (planned and unplanned) of office equipment.
Daily receptionist duties
Serves as first point of contact for visitors and callers, data entry, and filing.
Organize and maintain department files (hard copy and electronic).
Fulfills policy on retention, protection and retrieval of records to provide historical reference and location of needed records.
Ordering, organizing, stocking appropriate levels of office supplies.
Arranging for office catering, birthday cakes, and other needs for on and off-site meetings.
Administrative fill-in in other departments as needed.

Daily accounting operations:
Accounts Receivable
Processing incoming checks and calling the bank for courier pick up.
Accounts Payable
Receiving packing slips into Visual daily.
Matching invoices with packing slip and entering the invoices into Visual.
Assist A/P A/R Manager with accounting tasks as needed.

Human Resources:
Assist HR Manager with administrative tasks including scanning, filing, copying, mailings, distribution of correspondence and other tasks as assigned.
Provide verbal translation between HR Manager and Spanish-speaking employees and applicants.
Provide written translation from English to Spanish of internal and external company correspondence.
Other HR tasks as assigned

Working hours: 8:00 AM - 2:00 PM

1.-Minimum High School Degree or equivalent.

2.-At least one (1) year experience as an administrative assistant/receptionist.

3.-Minimum one (1) years accounting experience (A/R or billing) preferred.

4.-Ability to work in fast paced environment and manage multiple priorities.

5.-Minimum of intermediate proficiency with a variety of MS office programs (Word, Excel, PowerPoint, Outlook).

6.-Excellent communications skills (verbal and written) and able to interact with all levels of the company.

7.-Fully bilingual in spoken and written English and Spanish.

8.-Demonstrates flexibility and adaptability adjusting to changing priorities and ambiguity.

9.-Excellent organizational skills, strong attention to detail and accuracy.

10.-Professional attitude and ability to maintain highly confidential information without compromise.

11.-Team player

12.-Relies on experience and judgment to accomplish goals.

High School

1-4 years

Several ways to Apply-
*Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment
*4964 Tamiami Trail North, Naples FL 34103
*Apply on line
*Email your Resume by replying to this post
*Call our office at 239-494-3044 for more information


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