Bid Coordinator

Fort Myers, Florida
Accounting & Auditing (Business and Financial Operations Occupations)
Job Type
Temp to Perm
Working Hours
8:00 AM - 5:00 PM
US$ 17.00 - US$ 18.00 per hour
Ref. Number
Weinberg,Brooke, Spherion
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Job Description

Spherion Staffing is seeking an experienced Bid Coordinator for a Temp to Hire position. This position provides administrative support to the Estimators including solicitation of quotes from subcontractors and suppliers and document control for jobs bidding. Attends project meetings and performs administrative tasks associated with change orders, expediting, shop drawing acquisition and review, contact with subcontractors, contract revisions and documentation. Assist in gathering, calculating and compiling data for use in bid proposal estimates for HVAC projects. Assist with material quantity takeoff, gathering and preparation of routine estimating data, and reproduction of drawings and other documents.

??? Order plans and prepare bid folders.
??? Distribute current bid list to all vendors, suppliers, and subcontractors via e-mail.
??? Preparation of Prequalification packages, Bid Packages, to include but not limited to Bid Bond Request, Certificate of Insurance, complete bid forms
??? Prioritize, plan and execute workload related to bid deadlines.
??? Prepare and maintain subcontractor/supplier contact list in Excel.
??? Prepare and maintain Current Bid list
??? Gather all proposals and quotes from Vendors / Suppliers
??? Material Quantity Take off Sheet Metal and Piping from project plan and spec documents
??? Prepare Estimate Spreedsheet for bid (work with Estimators)
??? Prepare Proposal for Bid (work with Estimators)
??? Search for new online /internet bid opportunities ??? County, State, local government website, newspapers, GC websites
??? Assist in the gathering and researching company historical data used for estimating purposes.
??? Create Bid Files on Server or Software program
??? Maintain Vendor back-up of estimating figures.
??? File, log Bid Proposals/Packages including Estimate - add to Drop Box.
??? Prepare Invitation to Bid spreadsheet in Drop Box for weekly estimating meeting.
??? Copy and or/scan drawings/plans and distribute to appropriate parties
??? Organize a history set of the construction plans throughout projects and post changes to plans

Working hours: 8:00 AM - 5:00 PM

- Must be able to multi-task and prioritize activities in a rapidly changing environment.
- Must be able to read and comprehend simple instructions, short correspondence and memos.
- Must have excellent spelling, grammar and proofreading skills.
- Proficient in personal computer skills including e-mail (Outlook), word processing (Word) and spreadsheets (Excel).
- Strong oral, written and interpersonal communication skills are critical
- Must be self-motivated, able to work well with minimal supervision, and able to complete assigned tasks with little direction.
- Must be confident, highly motivated, proactive, extremely organized professional who is able to multi-task, prioritize, and work well under pressure in a fast-paced environment
- Working knowledge of QuickPen software preferred, but not required
- Ability to work professionally and diplomatically with individuals at all levels
- Flexibility required to support major project deadlines
- Proven decision making skills with the ability to distinguish simple issues from priority issues and act accordingly
- Must be able to meet deadlines and be detail oriented.


4-7 years

At least 2 years experience in a similar role

Apply now for immediate consideration


Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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