Billing Representative

Belmar, New Jersey
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Temp to Perm
Working Hours
8:00 AM - 5:00 PM
US$ 22.00 - US$ 26.00 per hour
Ref. Number
Lubischer, Gabrielle, Spherion
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Job Description

We are seeking a Billing Representative to become an integral part of our accounting department. This position will require working with a large volume of weekly billing and tight deadlines across many engineering disciplines. Excellent organization skills required to manage a high volume of work, as well as, to notate and recall specific requirements based on client, project, discipline, etc. The candidate must have strong excel skills for work tracking, downloading reports, large excel based client packages, etc.

This position will also require the candidate to be detail-oriented and to find and correct any billing errors prior to review by project managers and accounting managers. Aptitude towards accounting/math is mandatory as the candidate will need to be quick and accurate while making calculations. Strong writing and verbal communications skills, a must.

Project Database Management Billing:

Review contracts / proposals and Project Master files for completeness and accuracy to open projects in Vision database according to contract terms
Manage and enter all employee time and expense records ??? includes timesheets, expense reports, lab testing, day rate units, internal equipment charge units and other project related expenses
Produce weekly internal laboratory tracking spreadsheet
Review and monitor time charged to ensure proper procedures are being followed
Identify which projects are scheduled to be billed based on the standard FPA policies or specific contract terms
Review contracts / proposals and Project Master files and produce draft invoices to the assigned Project Manager for review, final editing, and approval
Create and maintain excel spreadsheet-based invoices for public clients where required. Must have experience with linking data throughout various tabs, VLOOKUP???s, HLOOKUP???s, sum functions, etc.
Update and complete any necessary client requirements including purchase orders, payment vouchers, lien waivers or client specific billing spreadsheets
Process final invoices and email, mail, or submit electronically depending upon client

Accounts Receivable:

Weekly ??? when preparing draft invoices, reviewing project variance report to resolve budgetary issues at time of invoicing
Monthly ??? produce a spreadsheet of detailed project variance report and resolve negative/incorrect variances with assigned Project Manager and CFO
Produce a weekly AR Aging summary of all outstanding invoices
Manage the status of accounts and balances and identify inconsistencies
Make follow-up calls / e-mails on all invoices within AR guideline specified number days of issue
Evaluate, analyze, and verify dates of service and billed amounts
Ensure all clients remain informed on their outstanding debts and deadlines
Write thorough comments in Vision on AR activity with clear and reliable data
Alert the appropriate parties of any billing issues that need to be addressed

Working hours: 8:00 AM - 5:00 PM

Proficient in MS Word, Excel, Outlook.
Excellent verbal communication skills.
Good time management skills.
Ability to deal effectively with people.
Detail-oriented with excellent organizational skills.
Self- motivated and able to work with little direction while under general supervision.
Ability to multi-task.
Accountability for areas of responsibility


4-7 years

Bachelor???s Degree in Accounting or a minimum of 7 years related experience in high volume billing preparation and/or general accounting.
Experience with Deltek-Vison is preferred.

If you feel your background matches the requirements of this great opportunity, please apply directly or feel free to give our office a call at 732-224-1166. Thank you!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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