Bookkeeper/Administrative Assistant - Part time

Madison, Wisconsin
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Working Hours
8:00 AM - 5:00 PM
US$ 20.00 - US$ 25.00 per hour
Ref. Number
Shedosky, Alicen, Spherion
Apply Now

Job Description

Join our downtown client who is looking for a self starter with an eye for details! As a Bookkeeper/Administrative Assistant you will be recording the day to day financial transactions. This includes but is not limited to; data entry, filing, reconciling accounts and reporting results while maintaining confidentiality and thoroughness.

-Entry of daily transactions to QuickBooks Online (Payments received, vendor bills, recurring transactions, etc.)
-Create, send, and monitor invoices for donor pledges
-Maintain and monitor monthly recurring transactions: both payables and receivables
-Prepare and mail bill payments
-Assist with monitoring and follow up of accounts payable
-Prepare and deliver bank deposits
-Routine filing of accounting records related to deposits, payments, payroll, etc.
-Reconciliation and reporting of Individual & Corporate Donations and Events recorded in QuickBooks Online and donor software
-Reconciliation of charge card bills with purchase receipts
-Communicate as needed with donors and vendors
-Adhere to internal control systems

Working hours: 8:00 AM - 5:00 PM

-Ability to multi-task / maintain a high level of detail in an energetic and fast paced environment and to adhere to deadlines
-Experience with QuickBooks and/or QuickBooks Online
-Ability to learn and reconcile "Donor Snap" (Database for nonprofits)
-Ability to frequently and accurately communicate with employees and vendors via telephone or email


1-4 years

-Associates Degree in Accounting (or Equivalent work experience with QuickBooks and cash management)
-Excellent knowledge of MS Office (Word, Excel, Mail Merge, Power Point)
-Experience with QuickBooks and/or QuickBooks Online
-Flexible schedule preferred
-Ability to sit and use computers daily for extended periods of time

Apply Today!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Apply Now