C-Level Executive Assistant

Lutz, Florida
Administrative & Support Services
Job Type
US$ 55,000 - US$ 75,000 per year, $55k - 75k per year + none
Ref. Number
Lindsey Hack, Spherion
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Job Description

Seeking a 5+ year seasoned C-Level Executive Assistant for the Southern Division President to one of North America's largest manufacturers! This top notch assistant will be confident, have good judgement and will be empowered to make decisions and take lead as needed. All while being collaborative, respectful, and promoting a positive attitude about the company, its people and prospects; delivering on commitments, and keeping the facility a team-oriented environment.

Are you known as the one who "keeps the corporation running smoothly"? Supported C-Level Management, where you were relied on for answers, discretion and handing each request with a sense of urgency?

Did you stay on top of travel arrangements, keeping them uncomplicated and ensuring the executive/s arrived on time and with ease? Have you previously, and are you now flexible, willing and able to travel along side of them as needed?

Immediate Direct Hire career opportunity, located in the Lutz area of East Pasco, with a starting salary of $55,000 - $75,000 depending on experience.

Working hours: Monday - Friday

Essential Job Responsibilities:

- Organizes and manages President's calendar and provides follow-up with participants in preparation for meetings, conference calls, and presentations
- Coordinate ad-hoc projects and prepare various reports
- Arrange programs, events, or conferences, by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget
- Prepare agendas, notices, memos, flip chart notes, meeting minutes, and distribute to appropriate personnel
- Proficiently use Microsoft Office Suite for various tasks, projects and presentations: PowerPoint, Outlook, Word, and Excel
- Arrange heavy complex and detailed travel plans and itineraries for both domestic and international
- Be willing, able, and flexible to travel alongside Division President as needed
- Responsible for mail and document administration
- Screen calls to redirect to voice mail or send to appropriate personnel

Essential Job Requirements:

- Minimum Associate's degree, or related experience and/or training, or equivalent combination of education and experience
- At least 5 years prior C-Level Administrative Assistant or Executive Secretary experience in a large organization (Fortune 500 or minimum of $1B+ in revenue) with a fast paced environment
- Experience navigating large organization and multi-layered structure
- Proactive mind-set with confidence, strong judgement, and good decision-making skills
- Superior ability to multitask and remain highly organized
- Must be able to work independently and as part of team
- Must be detail and process oriented
- Good project management skills
- Excellent leadership and people skills

Do you feel that you have what it takes to be an integral part of this Division President's team? Apply online today for immediate consideration!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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