Document Management Analyst

posted:
Location
Superior, Wisconsin
Industry
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Full-Time
Working Hours
8:00 AM - 5:00 PM
Salary
US$ 40,000 - US$ 45,000 per year
Ref. Number
S_48656
Contact
Kvale, Sarah, Spherion
Phone
218-722-8003
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Job Description

Spherion Duluth is currently partnering with a company in Superior, WI to fill their Document Management Analyst. This position is starting immediately and is a permanent position. Working hours are Monday - Friday 8:00am - 5:00pm.

The Document Management Analyst provides vital support to projects through effective records management processes and activities during all stages of the projects including the final records turnover process.

Responsibilities:
--Manages release and control of updates to project: instructions, specifications, drawings and other documentation. Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules.
--Responsible for manual and electronic archiving of documentation.
--This role will ensure that project records/drawings are received, reviewed, assessed, processed and submitted accurately.
--Maintain logs and indexes to provide accurate project records status reports; and to ensure that project records are turned over and completed.
--Coordinate with departments to ensure that vendor records are turned over correctly.
--Perform vendor completeness check between vendor and commissioning records.
--Collect and ensure red line markups are completed as per internal procedure.
--Perform quality checks to the SharePoint sites to ensure they are utilized for controlling, storing and classifying project records accordingly.
--Communicate any inconsistency and/or deficiency related to project records/drawings to internal/external stakeholders.
--Scan completed and assessed hard copy records and supply metadata
--Perform reviews on peer records processing (scanning and metadata) in order to make sure that they are deficiency free before turning over to be reviewed and archived.
--Execute define procedures to ensure compliance with policies and the organization?s standards.
--Assisting with the flow of project information to internal stakeholders.
--Assisting with the continuous improvement and development of records management standards, practices and protocols.
--Liaise with departments and stakeholders regarding processes, projects, and determining requirements

Working hours: 8:00 AM - 5:00 PM

Skills:
--Excellent attention to detail
--Excellent computer skills
--Great time management and organizational skill
--Must be proficient in Microsoft Office including Word, Excel, Sharepoint, Visio, InfoPath, and Power BI

Education:
High School

Experience:
1-4 years

Qualifications:
--Experience wand/pr comprehension with engineering and project documentation
--At least 2-3 years of related experience


Apply online today! Position open until filled!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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