Equipment Coordinator

Madison, Wisconsin
Administrative & Support Services
Job Type
US$ 18.00 - US$ 23.00 per hour, $18 - 23 per hour + none
Ref. Number
Burton,Loraine, Spherion
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Job Description

In partnership with Exact Sciences we are actively recruiting for a great new role!

The Equipment Administrator (EA) is responsible for creating and maintaining equipment records for all new clinical laboratory instrumentation. The EA is also responsible for coordination and scheduling of service activities for all equipment in the laboratory. Service activities to be coordinated include installation, qualification, maintenance, calibration, and service/repair. The individual in this role will work directly with the service technicians/engineers to ensure service activities are performed as scheduled. The EA will also work with Operations, Accounting, Purchasing, and 3rd Party Vendors in performing the expected duties of this position.

Create and maintain equipment files for new equipment.
Notify finance department of existence of new equipment and provide the necessary information for asset tracking.
Tag/label new laboratory equipment (e.g. centrifuges, liquid handling robots, shakers, etc.)
Maintain schedule for preventative maintenance (PM) and calibration of all laboratory equipment.
Dispatch internal service technicians/service engineers to perform service activities (scheduled and unscheduled).
Coordinate service activities with 3rd party vendors, when required.
File all service activity documentation using electronic and paper means.
Ensure all required calibration and maintenance activities are performed on schedule.
Coordinate documentation for return of depot repair instruments.
Track warranty and service contracts for laboratory equipment.
Maintain all service records and follow procedures to meet regulatory requirements such as FDA, CLIA, and/or CAP.

Working hours: 8-4:30, Monday-Friday

Mandatory Skills & Qualifications:
Excellent verbal and written English communication skills.
Ability to manage and adhere to maintenance schedule.
Have demonstrated ability to follow procedures and maintain detailed records.
Have demonstrated ability to manage time and competing priorities.
Must be highly motivated and able to work both independently and as a member of a team.
Adaptable, open to change and able to work in ambiguous situations and respond to new information and unexpected circumstances.

Necessary Education & Experience:
High school diploma or GED.
Desired Characteristics:
Some college coursework preferred.
Experience using computer system for tracking of assets and/or service activities.
Experience working within a regulated environment and/or working knowledge of clinical laboratory service operations and activities.
Physical Requirements & Working Conditions:
Ability to lift, carry, or otherwise move up to 40lbs.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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