Executive Administrative Support

Ellington, Connecticut
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Temp to Perm
Working Hours
8:00 AM - 5:00 PM
US$ 19.00 - US$ 21.00 per hour
Ref. Number
Silva, Kristi, Spherion
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Job Description

Responsible for providing administrative support to the General Manager, Director of Operations, Maintenance & EHS Departments in activities including, but not limited to: managing calendars, travel, teambuilding events, assisting with prep work for internal/external meetings and presentations, preparing, reviewing and managing various reports, etc. Assist in planning, organizing, implementing and accomplishing day-to-day functions and goals of the department.


  • Manage schedules for senior management
  • Arrange and schedule travel for senior management
  • Anticipate needs and accomplish responsibilities without direction.
  • Prepare and reconcile expense reports through Concur.
  • Assist in prep work and previews for various internal/external meetings to include capital expenditures, customer presentations, employee presentations, etc
  • Arrange and run team building events
  • Generate reports as required by senior management
  • Support customer visits
  • Newsletter and War Room champion
  • Perform research as required
  • Manage multiple projects/priorities and follow up to ensure timely achievement of commitments.
  • Attend various meetings as required
  • Perform other duties as assigned.

Working hours: 8:00 AM - 5:00 PM


  • Verbal and written communications, confidence and tact required. Effective and efficient multi-tasking.
  • Ability to: Transcribe and type accurately. Rely on experience and judgment to plan and accomplish goals.
  • Ability to work independently and in a team, or lead an administrative assignment.
  • Must exhibit a professional demeanor.
  • Ability to maintain confidentiality of sensitive information.
  • Ability to compile reporting with a high degree of accuracy.


1-4 years


  • BSBA Degree or a Two year Associates Degree in business or related field; or combination of education and experience.
  • Prior administrative experience in manufacturing or distribution environments preferred; prior multi-site work experience
  • Proven experience demonstrating use of discretion in interfacing with all level of individuals, internally and externally, as well as handling confidential information.
  • Incumbent must be detail oriented and able to communicate/implement process improvement changes.
  • Must be able to multi-task, handle a heavy work load, shift priorities while maintaining focus and meeting critical deadlines.
  • Able to respond outside of normal working hours with having flexibility in schedule to support business demands.
  • Must be able to adapt and be comfortable with continuous process improvements and a change culture.
  •  Ability to follow directions and procedures accurately; to organize facts and figures; apply basic arithmetic including addition, subtraction, Multiplication, division, and averages.
  • Attend or conduct meetings to negotiate, explain, persuade, or present information.
  • Regular attendance is an essential job function of this position.
  • Sensitivity to confidential information is required

This is a Fantastic Opportunity to get your foot in the door with the areas best & fastest Growing Company! APPLY TODAY or REFER A FRIEND!!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the U

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