Executive Assistant to CEO

Lakeland, Florida
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Working Hours
8:00 AM - 5:00 PM
US$ 25.00 per hour
Ref. Number
Keilty, Alicia, Spherion
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Job Description

Provide administrative support and assistance to executive team. Currently, the roles that need support are CEO, EVP/COO, CXO, CIO, CISO, CPO, and soon to hire CFO, CLO, and CMO.

-Prepare and edit correspondence, communications, presentations and other documents for the Senior Executive Team and the Board of Directors
-Design and maintain databases
-File and retrieve documents and reference materials
-Conduct research, collect and analyze data to prepare reports and documents
-Manage and maintain executives' schedules, appointments and travel arrangements
-Arrange and co-ordinate meetings and events i.e. strategic planning retreat, all employee townhall event, unity meetings, etc.
-Record, transcribe and distribute minutes of meetings
-Monitor, screen, respond to and distribute incoming communications
-Answer and manage incoming calls
-Receive and interact with incoming visitors
-Liaise with internal staff at all levels
-Interact with external clients
-Co-ordinate project-based work
-Review operating practices and implement improvements where necessary

Working hours: 8:00 AM - 5:00 PM

-Organizational and planning skills
-Communication skills-written and oral
-Information gathering and monitoring skills
-Problem analysis and problem solving skills
-Judgment and decision-making ability
-Team member
-Attention to detail and accuracy


1-4 years

-At least 3 years' experience providing support at a high level
-Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
-Knowledge of standard office administrative practices and procedures
-Bachelor's degree an advantage or equivalent experience is required

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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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