Executive Assistant

posted:
Location
Duluth, Minnesota
Industry
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Full-Time
Working Hours
8:00 AM - 5:00 PM
Salary
US$ 15.00 - US$ 17.00 per hour
Ref. Number
S_32482
Contact
Kvale, Sarah, Spherion
Phone
218-722-8003
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Job Description

Spherion is currently partnering with a growing local company to fill an Executive Assistant to provide direct support to the President of the company. This position will serve as a representative of the entire business office and must possess effective communication skills and have the ability to handle sensitive and confidential information in a professional manner. This is a full-time permanent position starting immediately!

Responsibilities:
--Organize and maintain department files
--Prepare and process weekly and monthly expense reports ensuring accuracy and timeliness of submission
--Prepare and edit legal documents
--Data entry
--Demonstrate excellent communication skills both orally and in writing
--Ability to answer multi-line phone in professional manner
--Coordinate conference calls and schedule meetings
--General office administrative duties such as greeting visitors at the reception area; proofread documents, type correspondence, file, maintain office supplies and order as necessary; maintain office equipment
--Maintain calendars and schedule travel arrangements

Working hours: 8:00 AM - 5:00 PM

Skills:
--Manage multiple tasks
--Must be flexible with changes to workload priorities
--Must be able to effectively communicate with team members, vendors, and guests
--Must have excellent problem solving skills and be able to think on their feet
--Must be able to learn quickly - systems, process, policy, etc.
--Desire to improve skills or learn skills that are required for position
--Must be able to show good judgment, initiative, and self-motivation
--Understanding of Microsoft Word and Excel
--Maintain a high level of confidentiality and professionalism

Education:
Bachelors

Experience:
1-4 years

Qualifications:
--2-3 years of administrative or office experience required
--Must be able to work efficiently in a fast paced work environment
--2 or 4 year degree required

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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