Executive Assistant in Fort Myers, FL

Fort Myers, Florida
Administrative & Support Services
Job Type
US$ 35,000 - US$ 40,000 per year, $35k - 40k per year + none
Ref. Number
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Job Description

We are looking for an Executive Assistant who will provide administrative and secretarial support to the Executive team.

Some of the main duties that you would be responsible for, but not limited to are.

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Establishes, develops, maintains and updates filing system for the CEO and the department. Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines.
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail. Opens mail for the CEO. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
Answers phones for CEO and COO. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones.
Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the CEO, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
Coordinates division of workload with the administrative assistants in other departments.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

Working hours: 8am-5pm

The ideal candidate for the Executive Assistant position would have extensive experience in an administrative position, completing tasks and assignments, without having to be given detailed instructions to do so. Independent judgement is required to plan, prioritize and organize diversified workload.

The competencies needed are: technical capacity, personal effectiveness/credibility, thoroughness, collaboration skills, communication proficiency and flexibility.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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