Executive Assistant

posted:
Location
Jacksonville, Florida
Industry
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Full-Time
Working Hours
8:00 AM - 5:00 PM
Salary
US$ 50,000 - US$ 75,000 per year
Ref. Number
S_51965
Contact
Mullis, Ashley, Spherion
Phone
904-356-0000
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Job Description

Our client, a private investment firm Headquartered in Jacksonville, FL who manages the funds of high net worth individuals, family offices and institutional investors, is seeking an Executive Assistant!

The Assistant will support 3 individuals in this role.

Responsibilities:
Preparing financial statements, reports, memos, invoices letters, and other documents.
Secretarial office management, answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks using Quickbooks
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Navigating multiple calendars and setting appointments
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.

Working hours: 8:00 AM - 5:00 PM

Skills:
A proactive approach to problem-solving with decision-making skills.
Professional level verbal and written communications skills.A "can do attitude"
Quickbooks
Understanding of the banking and financial industries
Proven experience as a high level Executive Assistant
Professional and confident attitude
Second level of thought processing and initiative

Education:
No Degree Required

Experience:
4-7 years

Qualifications:
A proactive approach to problem-solving with decision-making skills.
Professional level verbal and written communications skills.A "can do attitude"
Quickbooks
Understanding of the banking and financial industries
Proven experience as a high level Executive Assistant
Professional and confident attitude
Second level of thought processing and initiative


If you qualify for this position, please apply today!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Apply Now