Executive Assistant

Madison, Wisconsin
Administrative & Support Services
Job Type
US$ 50,000 - US$ 55,000 per year, $50k - 55k per year + none
Ref. Number
Keeling, Alishia, Spherion
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Job Description

Ever thought of working for a company whose nationally known products have grown to dominate the industry over the past 40 years? Well, now you can! This company is located on the east side of Madison, very close to the Airport and other popular areas. They are looking to add an experienced Executive Administrative Assistant to support the VP of Business Development.

The purpose of this position is to serve as the central point of contact and support for the VP of Business Development to achieve business objectives. This includes, but is not
limited to, communication, scheduling, and preparation. This position manages and maintains knowledge to connect and leverages relationships/networks, business tools, and information to increase effectiveness and efficiencies.

I. Carry Out Directives.
II. Daily meeting with Executive including but not limited to:
III. Manage Access to Executive.
a. Serve as contact person when the Executive is not available
IV. Maintain Schedule and Calendar.
V. Meeting Management
VI. Access Corporate Centralized Filing System.
VII. Direct Report Management
VIII. Project Management.
IX. Relationship management activities that help to build the Executive's network but also serve to connect that network for the purposes of supporting the office activities
X. Policies and Procedures.
XI. Coordinate Officer Meetings, as well as other meetings between members of Management and other corporate personnel.
XII. Participate in monthly Executive Support Department Meetings.
XIII. Assist with projects that will help to achieve its goals and objectives through the incubation process.
XIV. Operate within guidelines pursuant to the Employee Handbook and all policies and procedures
XV. Perform additional duties as requested by supervisor and/or management

Working hours: Mon-Fri

I. Education and/or experience equivalent to a minimum of an Associate's degree from an accredited college or university with a degree in Business, Administrative Assistant.
II. A minimum of three to five years of professional experience in an executive support or administrative position.
III. High proficiency in Microsoft Office suite (Power Point, Word, Excel etc.).
IV. Strong competency in emotional intelligence and the ability to appropriately direct, manage and guide individuals.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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