Executive Assistant

Mulberry, Florida
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
US$ 16.00 - US$ 18.00 per hour, $16 - 18 per hour + none
Ref. Number
Keilty, Alicia, Spherion
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Job Description

The ideal candidate will be a reliable results-oriented high-quality-of-work person who is dynamic, driven, a strong communicator, terrific project manager, and someone who loves helping others grow their skill set and be highly accountable for results. You'll be a creative thinker and have a gift for interacting with clients when needed, being the 'fuel' for the company by creating and maintaining flawless operational efficiency. Your role inspires and supports team members by following through with a significant number of details. Consistent Planning, Accountability, Quality Work and Taking the Initiative are key to this role.

- Report and support the CEO directly and Senior Leadership Team (SLT)
- Manage all aspects of CEO and SLT's calendar and time
- Ensure all team members are notified of all group meetings/calls
- Setup/maintain infrastructure: Standard Operating Procedures, manual-all aspects of office management
- Optimize, organize and assist with all leadership team meetings including preparing meeting agendas, taking minutes, detailing action items, project management, follow ups, etc.
- Manage any additional admin support staff and all vendors (web site, graphic design, etc.)
- Coordinate and act as point person on special projects
- Ensure that each task, for each team member, is assigned in our Project Management System (TBD) upon receipt of task
- Screen incoming calls and inquiries and route accordingly to appropriate team member
- Client/customer outreach, including contacting potential clients/customers to determine whether they are available to meet with any member of the SLT
- Manage and track a multitude of deliverables
- Special projects as assigned


Working hours: Day shift


- 8-10 years of experience supporting a super busy senior executive or 8-10 years in an OBM/Operations/Project Management/Executive Assistant role.
- References endorsing your ability to streamline executive time, get it done when asked the first time, get all details right
- Able to embrace our 'One & Done' philosophy. The task is assigned, clarification is asked and given once and then the task is completed mistake free
- Personal brand of "get stuff done on time, as specified, with high quality"
- Highly accountable behavior with solid personal responsibility
- Ability to quickly understand and apply strategy
- Ability to work with little supervision BUT ask for help when needed
- Must be tech savvy, terrific with Microsoft Office and a quick study
- Must have highly effective written and verbal communication skills
- Demonstrated ability to accomplish goals through initiative, project management and effective negotiation skills, both internally and externally
- Demonstrated ability to contribute to the success of a team, with humor and grace
- Deep commitment to personal growth-to being the best person you can be and continually improving your skills
- Proactive personality with results-oriented philosophy and work ethic
- Must be passionate about entrepreneurship and company growth
- Organization, follow through, take-charge, positive attitude
- Flexibility, willingness and ability to travel between two office locations as needed: Downtown Tampa, FL and Mulberry, FL
- Bachelor's degree preferred

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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