Provide a wide range of administrative support, including, but not limited to scanning, faxing and copying documents as well as encrypting them, helping develop reports, filing, and assisting with any personal errands
Pull, prepare and send daily and weekly reports and documents
Answer and route incoming phone calls
Handling all aspects of mail - outgoing and incoming
Keep an updated directory of all contacts in-house and out
Making sure that all office supplies are always stocked including all items for the kitchen/break area and cleaning supplies
Organize and manage meetings, client related and team-based social events.
Coordinating group lunch deliveries on as-needed basis
Assist in preparing for meetings
Any miscellaneous office tasks related to day-to-day maintenance of work environment
Taking care of all new hire logistics, including but not limited to ordering equipment, business cards, setting up emails and phone
Inputting and maintaining appointments etc. to President's office and personal calendar
Function as a resource for team members and clients
Perform all other duties assigned in a professional and efficient manner
Working hours: M-F - 8-5
Associates Degree preferred with 2+ years experience in an administrative/executive assistant or office management role.
Strong working knowledge of Microsoft Office, specifically Outlook, Word, Excel and PowerPoint
Superior planning, time management and organizational skills
Integrity and discretion in handling confidential information inside and outside the office
Spherion is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.