Facilities Specialist

Madison, Wisconsin
Installation, Maintenance & Repair (Installation, Maintenance, and Repair Occupations)
Job Type
Working Hours
8:00 AM - 5:00 PM
US$ 60,000 - US$ 78,000 per year
Ref. Number
Shedosky, Alicen, Spherion
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Job Description

Spherion, in partnership with Exact Sciences, is recruiting for a Facilities Specialist!

The Facilities Specialist will be the principle contact and liaison between the Facilities Maintenance group and other departments supported by the Exact Sciences Corporate Facilities function. This position will review and schedule work requests through the Computerized Maintenance Management System (CMMS), plan and schedule preventative maintenance, produce estimates and maintain data on maintenance costs and labor requirements. This role will also maintain equipment history records in compliance with applicable regulations.

- Fully develop work orders, schedule and manage assets through the CMMS.
- Develop a daily work schedule to secure adequate resources to complete preventative, predictive, and planned maintenance.
- Audit assignments and resources to ensure repair schedules and performance expectations are met; this includes maintenance and services team members, materials, documents, work orders, coordination and necessary
approvals to perform work as planned.
- Ensure all physical documentation of Facilities equipment records is recorded in the CMMS, and that all maintenance work including planned and unplanned work is scheduled through CMMS.
- Ensure all labor hours, materials, and necessary notes or procedural changes associated with the work is accurately recorded within the CMMS, closed in a timely manner, and is organized and easily accessible for audits.
- Generate metrics reports and analyze trends for continuous improvement opportunities.
- Maintain clear and complete records.
- Manage and maintain the work flow process (work order creation, planning, scheduling, and execution) to minimize downtime.

Working hours: 8:00 AM - 5:00 PM

- Ability to identify and prioritize multiple projects and perform work with a constant awareness of improving processes.
- Ability to prepare reports, metrics, and other tracking tools.
- Excellent attention to detail and organizational skills , must be accurate and detail-oriented team player.
- Demonstrated ability to maintain confidential information.
- Excellent verbal and written communication skills as well as Customer Service skills
- General understanding of parts, electrical, and mechanical equipment.
- Understanding of mechanical and electrical systems including the ability to read blueprints and shop drawings.
- Ability to interface and work effectively with all levels of the organization, vendors, customers, etc..
- Ability to lift up to 50 pounds for approximately 5% of a typical working day.
- Ability to work in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
- Ability to travel approximately 5% of working time.


7-10 years

- Associates degree in mechanical, electrical or chemical engineering or related field; or high school degree/general education diploma and 2 years of relevant experience in lieu of degree.
- 2+ years of CMMS experience in commercial, production and/or manufacturing setting.
- 5+ years of maintenance planning/supervisory experience in a manufacturing or similar industry.
- 2+ years of knowledge of skilled trades needed in order to estimate work hours and necessary materials, and cultivate and maintain vendor relationships.
- 2+ years demonstrated experience as a journey level skilled trades person OR 4+ years of experience supervising journey level tradespeople.
- Experience analyzing and creating preventive maintenance procedures and practices.7
- OSHA knowledge desired

Apply today!

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