Provide high quality administrative support to senior leaders within the business. Be the first point of contact for all visitors entering the building. Support the Executive Assistant with timely and confidential execution of tasks including travel schedules, managing events, correspondence and producing reports.
? Represents the organization in a positive way by creating and maintaining excellent internal and external relationships.
? Ensures visitors reach their destination within the complex whilst conforming to security protocols.
? Manages the ID security computer system to include creating badges and maintaining supplies.
? Coordinates meeting agendas for visiting colleagues.
? Maintains senior leaders? meeting calendars and appointments with confidentiality. Responsible for helping with senior meeting preparations including forming agendas and producing meeting minutes.
? Coordinates meetings and events (both on and off-site) including sourcing venues, negotiation with vendors, preparing presentations and communicating with attendees.
? Provides project administration support as required which can include conducting research and preparing reports
? Accurately completes travel and expense submissions for frequent travel leaders.
? Provides timely response to voice mail, email, fax and requests for information.
? Effectively implements and ensures compliance with the policies, programs and directive of the company.
Working hours: 8-5, Monday-Friday
-Qualifications and experience:
--Associate degree in Administrative Assistance preferred
--Or High school diploma or equivalent
--3-5 years of relevant experience required
--Global experience preferred
--Highly proficient with Microsoft Office Word, Excel and PowerPoint
--Local travel will be required.
--Has a customer service and can do attitude
--Shows creativity and intuitiveness to find answers and solve problems.
--Practices sensible judgment and practical decision making.
--Ability to multi-task, anticipates needs, and prioritizes.
--Excellent verbal, written and organizational skills with a strong attention to detail
--Is technologically savvy
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.