General Clerk

posted:
Location
Fort Pierce, Florida
Industry
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Temp to Perm
Working Hours
8:00 AM - 5:00 PM
Salary
US$ 15.00 per hour
Ref. Number
S_64063
Contact
Tuccio, Ashley, Spherion
Phone
772-336-9545
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Job Description

Technical clerical work involving administrative functions

Responsibilities:
-Performs issuance,renewal, and processing of business tax receipts and contractor competency cards
-Assists with the administration of city-wide records program
-Attends City Commission, Fort Pierce Redevelopment Agency and other official meetings to record minute
-Assists public by professionally greeting, answering questions, researching information, and coordinating with appropriate departments or agencies.
-Attends City Commission, Fort Pierce Redevelopment Agency and other official meetings to record minutes
-Prepares forms and composes correspondence
-Establishes and maintains various office files
-Prepares meeting room for attendees
-Files correspondence, reports, and related technical information
-Opens, prioritizes, and processes mail
-Submits legal and display ads to newspaper and monitors publication
-Creates forms, reports, schedules, requisitions, purchase orders, and related paperwork
-Supports the Mayor, City Commissioners and City Clerk with performance of administrative duties,including preparation of correspondence, proclamations, and reports
-Makes appointments, travel arrangements, and maintains schedules for Mayor, City Commissioners and City Clerk
-Researches, assembles information and develops reports on a variety of matters
-Assists in the preparation and maintenance of records entered into the Optical Imaging System
-Accepts applications for business tax receipts and permits. Reviews forms for accuracy
-Explains licensing and permit procedures, accepts fees, and verifies documents needed for processing applications
-Maintains files for business tax receipts and permits
-Researches and assembles information from license and permit files
-Prepares letters and reports related to tax receipts and permits
-Responsible for routing applications for licenses and permits to various City Departments for approvals
-Follows up to make sure applications are processed in a timely manner
-Prepares and sends statements of tax renewals each year. Coordinates the collection of delinquent licenses
-Coordinates and oversees the Revenue Recovery Program for business tax receipts
-Prepares animal license forms and receipts, mobile vendor permits, sidewalk cafe permits and other permits
-Researches and interprets various city codes and Florida Statutes governing licenses and permits
-Keeps abreast of new state or local ordinances, laws, and changes; implements updates to the business tax receipts and permitting functions

Working hours: 8:00 AM - 5:00 PM

Skills:
-Position requires high level of attention to detail,customer service and professionalism
-Knowledge of business tax receipt practices and procedures
-Knowledge of research techniques and of sources of information
-Knowledge of agenda preparation and development
-Knowledge of modern office practices and equipment
-Knowledge of City departments and offices
-Knowledge of the City's code of ordinances, Florida Statutes and City policies
-Knowledge of the English language and proper usage, spelling, grammar, punctuation
-Ability to work independently with a minimum of supervision
-Ability to analyze a variety of administrative problems and make recommendations for solutions
-Ability to make decisions in accordance with laws and regulations
-Ability to set up and maintain a complex filing system
-Ability to establish and maintain effective working relationships
-Ability to communicate effectively, orally and in writing
-Ability to work effectively under pressure and manage multiple tasks simultaneously
-Skill at accessing, inputting, and retrieving information using a computer
-Ability to type 40 wpm demonstrated by city administered test
-Ability to use word and excel programs
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