Legal Administrative Assistant/ Executive Assistant

posted:
Location
Boise, Idaho
Industry
Legal (Legal Occupations)
Job Type
Full-Time
Working Hours
8:40 AM - 5:00 PM
Salary
US$ 27.00 - US$ 33.00 per hour
Ref. Number
S_40179
Contact
Berg,Taylor, Spherion
Phone
208-514-2044
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Job Description

Executive Assistant Job Description:
We are looking for an Executive Assistant to support our executive team. You will manage business-related tasks for the team such as organizing travel and accommodation, taking minutes, managing calendars, assisting in scheduling appointments and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Corporate Legal Assistant Description:
Ideal candidate will have 3-5 years working in a corporate legal department or the corporate business unit of a law firm. Verbal and written communication skills are a must. You also must be extremely accurate and detailed in your paperwork. The ideal candidate will work well under pressure, as business is growing and very fast-paced. Other skills needed include computer skills, a good working knowledge of standard office technology and equipment, and general office procedures.

Responsibilities:
Corporate Legal Assistant Responsibilities: will assist the legal department in many facets of corporate law, including:
??? Corporate subsidiary formation and maintenance ??? filing Certificates of Incorporation for new subsidiaries, maintaining corporate record books, including resolutions and annual report filings
??? Coordinating and receiving board and committee signatures for documents and materials
??? Overseeing the contract process, including planning, collaboration, negotiation, execution
??? Providing contract support for standard corporate agreements, such as non-disclosure, offer letters, and independent contractor agreements
??? Providing administrative support for documents and activities related to corporate restructuring and M&A activity
??? Working with other members of the executive team on special projects and initiatives

Executive Assistant Responsibilities:
??? Answering phones and routing calls to the correct person or taking messages.
??? Filing and retrieving corporate records, documents, and reports.
??? Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
??? Helping prepare conference rooms for meetings, drafting agendas & schedule.
??? Accurately recording minutes from meetings.
??? Greeting visitors and deciding if they should be able to meet with executives.
??? Using various software, including word processing, spreadsheets, databases, and presentation software.
??? Reading and analyzing incoming memos, submissions, and distributing them as needed.
??? Making travel arrangements for executives.
??? Performing some light office duties that include ordering supplies.

Working hours: 8:40 AM - 5:00 PM

Skills:
We are looking for an Executive Assistant to support our executive team. You will manage business-related tasks for the team such as organizing travel and accommodation, taking minutes, managing calendars, assisting in scheduling appointments and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Education:
High School

Experience:
4-7 years

Qualifications:
Executive Assistant Requirements:
??? Proven experience as an executive assistant or other relevant administrative support experience.
??? In-depth understanding of entire MS Office suite.
??? Ability to organize a daily workload by priorities.
??? Must be able to meet deadlines in a fast-paced quickly changing environment.
??? A proactive approach to problem-solving with decision-making skills.
??? Attention to detail is a must.

Apply Now