Legal Administrative Assistant in Middleton, WI

Middleton, Wisconsin
Administrative & Support Services
Job Type
Temp to Perm
US$ 17.00 per hour, $17 per hour + none
Ref. Number
Keeling, Alishia, Spherion
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Job Description

Our client located in Middleton is looking for an experienced Administrative Assistant to help support the Chief Intellectual Property Counsel.

Job Summary
Provide high-level administrative assistance to the Chief Intellectual Property (IP) Counsel. Duties are broad, varied and often times of a complex and confidential nature and require independent action in a fast paced environment.

Primary Duties and Responsibilities
- Develop and maintain comprehensive electronic and paper filing systems and document control.
- Review and edit correspondence, reports, and presentations.
- Manage incoming correspondence, including email management and filing.
- Calendar management and meeting planning, including complex scheduling over multiple time zones.
- Provide support, as needed, for other direct reports to the Chief IP Counsel.
- Assist with travel planning and expense reporting.
- Work with various parties to support the Chief IP Counsel to manage IP accounting and budget.
- Assist with basic legal communication, research, and filings related to patent, trademark, domain name, and copyright.
- Manage and maintain docketing database for patent, trademark, and copyright matters.
- Detailed understanding of patent prosecution process and formalities - both US and PCT
- Assist with preparation and filing trademark applications.
- File Office Actions with Patent and Trademark Office.
- Maintain confidentiality at all times to protect information entrusted and provided as part of this position.
- Act as primary coordinator for select cross-functional projects, involving organizing meetings, tracking deliverables, following up with team members, and providing status updates.
- All other duties as assigned.

Working hours: Mon-Fri

Education and Experience Profile
--Associates Degree required; Bachelor's Degree preferred.
--A minimum of 5 years of experience as a high-level administrative assistant and/or legal assistant.
--Basic knowledge and/or experience with patent and trademark law, including patent prosecution, desired.

Required Skills
--Advanced Skills in Microsoft Office products (Excel, Outlook, Word, Power Point and Internet Explorer).
--Demonstrated exceptional organizational skills; detail oriented.
--Ability to set priorities, make decisions, meet deadlines, and resolve complex problems independently.
--Display a thorough understanding of the business environment and the ability to apply sound business judgment consistent with the corporate mission and vision.
--Ability to maintain confidentiality at all times.
--Must have experience working in and thrive in a fast-paced work environment.
--Ability to prioritize and manage a large number and variety of projects in a deadline-driven environment.
--Exhibit initiative, resourcefulness, and assertiveness in obtaining information needed to proceed with projects with minimal supervision.
--Outstanding written and verbal communication skills with the ability to interact effectively with executives and all levels within the organization.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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