Legal Assistant

posted:
Location
Duluth, Minnesota
Industry
Legal (Legal Occupations)
Job Type
Full-Time
Working Hours
8:00 AM - 5:00 PM
Salary
US$ 19.00 - US$ 23.00 per hour
Ref. Number
S_33822
Contact
Kvale, Sarah, Spherion
Phone
218-722-8003
Apply Now

Job Description

Spherion is currently partnering with a local law firm to fill a Legal Secretary position! It is a full-time, temp-to-hire opportunity starting immediately! Working hours are Monday - Friday 8:00am - 5:00pm. Pay rate is $19 - $23 per hour dependent on experience.

Responsibilities:
--Effectively operates office technology including computer, software programs, email, copier, scanner, and dictation equipment.
--Transcribes dictation.
--Drafts and types correspondence, memoranda and other legal documents. Uses document management program to profile (save) information to client and matter number.
--Proofreads and corrects material for grammar, spelling, punctuation and format.
--Receives and places phone calls, records messages, answers routine inquires or directs calls to appropriate individuals.
--Reads, sorts and appropriately distributes incoming mail. Ensures timely outgoing mail. If necessary, routes mail to specific delivery service and follows up on timely delivery.
--Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
--Prepares and assembles materials, documents, and exhibits for meetings, court appearances and hearings.
--Opens new files, completes conflict of interest checks, organizes and maintains all client and general files.
--Conducts periodic review for possible storage of older files; prepares files to be closed.
--Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
--Makes appointments for attorneys/paralegals as required.
--Enters time; proofs time before posting; proofs pre-bills.
--Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, team leaders or the executive director.
--Maintains prompt and regular attendance.
--Performs other duties as assigned.

Working hours: 8:00 AM - 5:00 PM

Skills:
--Must possess the technical knowledge of operating personal computers and other office equipment as needed to perform essential job function.
--Ability to proofread typed material for grammatical, typographical or spelling errors and proper format use.
--Ability to perform fundamental arithmetic calculations when verifying calculations on forms and documents.
--Ability to organize and maintain records and filing systems.
--Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription clearly and accurately and within a reasonable speed.
--Ability to organize and prioritize numerous tasks and complete them under time constraints.
--Ability to work independently on assigned tasks as well as to accept direction on given tasks.
--Ability to present a professional image, maintain a positive attitude, be a self starter, take initiative, be dependable and take pride in work product.
--Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and to provide information with ordinary courtesy and tact.
--Interpersonal skills necessary to communicate by phone and provide information with ordinary courtesy and tact.
--Must possess ability to record, convey and present information, explain procedures and follow instructions.
--Must be able to sit for long periods during the day, with frequent standing, walking and occasional twisting, stooping, pushing, pulling, grasping, reaching and overhead reaching necessary to carry out job duties.
--Must be able to pay close attention to details and concentrate on work.
--Work occasionally requires a high level of mental effort and strain while producing a high volume of information and while performing other essential duties.
--Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position; may require irregular hours.

Education:
High School

Experience:
1-4 years

Qualifications:
--High school diploma or GED required
--At least 1 year of experience with secretarial, legal, and computer training
--At least 6-12 months working in a legal environment or relevant training required


*Don't hesitate to apply online today!*

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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