Office Manager

Ocala, Florida
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Temp to Perm
Working Hours
8:00 AM - 5:00 PM
US$ 15.00 per hour
Ref. Number
Marsh,Jennifer, Spherion
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Job Description

Spherion Staffing is looking for an experienced office manager for a local real estate company.

Summary/Objective: Manager provides overall assistance for all real estate related activities.

Responsible for greeting all customers, staff, and agents entering the office.
Ensure a productive, positive work environment.
Respond with professional and prompt responses to inquiries and requests made by associates and agents.
Assist sales agents, help improve their technical skills, and professional development.
Conduct new agent orientation.
Assist with computer tasks, printer and copier issues, accounting issues, billing and agent documentation.
Process and maintain all new and existing files.
Direct Broker business, as needed.
Collect rents.
Process files, gathering appropriate paperwork.
Coordinate office calendar.
Maintain and order office supplies and marketing material
Handle mail, incoming and outgoing.
Process sales contracts, including deposits, and escrow check requirements.
Process closings.
Reconcile monthly accounts, including P&L.
Maintain agent ledger for property management accounts.
Review office and vendor bills for payment.
Provide agent guidance on resources and and technology in order to enhance agent business and company growth.
Should be able to to assist agent and managers with necessities for running a real estate business, including database compilation, drip campaigns set up.
Maintain social media platforms in order to increase brand visibility,and stay current and monitor social media trends.

Core competencies: Communication skills, written and oral. Organizational skills, ability to multi-task, prioritize, manage deadlines.Technical capacity.

Working hours: 8:00 AM - 5:00 PM

Skills needed:
Strong attention to detail.
Advanced computer skills.
Exceptional customer service through written and oral skills.
Ability to multi-task, and work under pressure in a professional, courteous and positive manner.
Current knowledge with Quickbooks.

High School

4-7 years

4-7 years of Office management experience (Real Estate preferred but not required)


Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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