Office Manager in Santa Barbara, CA

posted:
Location
Santa Barbara, California
Industry
Accounting & Auditing
Job Type
Full-Time
Salary
US$ 19.00 - US$ 20.50 per hour, $19.00 - 20.50 per hour + none
Ref. Number
S_14207
Contact
Ida Motta, Spherion
Phone
805-683-1600
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Job Description

This is a fast-paced job with a lot of responsibility.
We have a great work environment with a sharp group of hard-working individuals.
We are looking for an exceptional employee with good humor, flexibility, and integrity.
Attention to detail is key, as is the ability to multi-task, prioritize
References and a Background check will be conducted for this role.

Responsibilities include:
Maintaining office services by organizing office operations and procedures
Preparing payroll; preparing AP/AR and government grant invoicing with detailed back-up documentation; manage accounts payable and accounts receivable and bank account deposits, regulatory compliance and external audits

Working hours: 40

Skills:
Utilize QuickBooks to report on budget and program expenses, P&L and other basic financial reports
Human Resource experience and knowledge
Managing donations and donor correspondence
In charge of all new hire paperwork and documentation for new employees
Recording and organizing daily cash receipts in high-volume center/clinic
Recording and tracking financial aspects of donations, grants and contracts
Providing administrative support and compiling data for required grant reporting
Ordering office supplies and equipment;
Managing human resource files and employee paperwork and assisting with personnel management
Conduct new-hire orientation and train new office staff on office procedures
Manage telephone and maintaining phone management system
The ideal candidate is highly organized and very detail-oriented and is a self-starter
Uses independent judgment to produce a quality work product within tight time and budget constraints
Has high professional standards, and communicates with diplomacy and tact
Excellent computer skills, must be proficient in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Has excellent written and verbal communication skills and is a team player
Enjoys working collaboratively but who can also work independently; and is able to juggle a variety of tasks, clearly defining priorities, and managing time efficiently.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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