Office Services Coordinator

Duluth, Minnesota
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Working Hours
8:00 AM - 5:00 PM
US$ 14.00 per hour
Ref. Number
Lucius, Trish, Spherion
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Job Description

In this position, you will be responsible for administrative support within the Tax group. This is an opportunity to work with a dynamic group of motivated professionals at various levels from Partner to Associate and an excellent opportunity to showcase your technical and customer service skills.

Assist with scanning of tax workpapers for our clients.
???Answer phone calls, greet clients and sign for deliveries as needed.
???Assist with the assembly of tax returns as needed.
???Assist with unpacking office supplies.
???Type letters; prepare labels and other general admin.
???Assist administrative staff with facility related items (copier, etc.).
???Fill printers with paper and keep track of office supply inventory.
???Forward incoming faxes from Outlook.
???Assist with off-site record retention.
???Set up conference rooms for webcasts held in the office (connect screen, login computer, print handouts, etc.).
???Use postage meter and take stamped mail to mailbox.
???Ship UPS packages and certified mail as needed.
???Type client letters as requested by partners and staff.
???Fold and stuff confirmations for audit staff.
???Create Avery tabs and address labels for large tax returns.
???The tax department will also be giving this individual other tax related projects.
???Other duties as assigned.

Working hours: 8:00 AM - 5:00 PM

Experience utilizing office technical tools, including office scanners, printers, label machines and copiers
- Demonstrates a working knowledge of the technology tools required within assigned responsibilities
- Effective organization and time management skills
- Excellent verbal and written communication skills
- Ability to manage multiple tasks
- High attention to detail
- Basic Microsoft Office Skills
- 0 to 2 years of related office experience

High School

1-4 years

Qualified candidates will possess the following:
- High School diploma or GED

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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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