Office Support Specialist

Owatonna, Minnesota
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Working Hours
8:00 AM - 4:30 PM
US$ 20.00 - US$ 25.00 per hour
Ref. Number
Brady, Laura, Spherion
Apply Now

Job Description

Primary responsibility of the position will be to manage the credit and accounts receivable activities ensuring all credit policies are implemented accurately and within established guidelines, making recommendations for continual improvement. Other duties include invoice management, transportation logistics

Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
?Manage credit review and approval process to approve extending credit to new customers or expand credit limit and/or terms for existing customers. Maintain customer credit files.
?Prepare and continually review accounts receivable aging on an on-going basis to ensure that customer accounts are current and payments received within approved terms.
?Review and recommend changes to credit policy to members of senior management team to improve cash flow, provide timely accounts receivable processing and reduce past due receivables. Maintain in-depth knowledge of all credit programs to be able to administer program accurately.
?Post customer payments (checks, on-line and ACH); prepare bank deposit for checks.
?Investigate and resolve customer inquiries and payment discrepancies.
?Assist with regular customer billing ensuring accuracy within established deadlines.
?Develop and prepare credit and accounts receivable reports as required.
?Provide support as required in all activities engaged in buying, selling and distributing materials, equipment, machinery and supplies.
?Provide support as required to assist sales and marketing department related functions.
?Provide management of outbound product invoicing shipments.
?Provide management of outbound freight programs.
?Provide support as required to assist engineering department related functions.
?Analyze market and delivery systems to assess present and future material, supplies and equipment availability.
?All other duties as assigned.

Working hours: 8:00 AM - 4:30 PM

Competency Statement(s)
--Knowledge of costs, and other techniques for maximizing the effective manufacture and distribution of company products.
--Knowledge of business principles involved in strategic planning, resource allocation and coordination of resources.
--Demonstrated skill and proficiency with Windows-based computer applications (specifically Word, Power Point, Outlook and Excel Software) and other industry-related software and office equipment.
--Ability to listen and communicate clearly, fluently and diplomatically orally and in writing in the English language; also, to maintain excellent interpersonal and cooperative relationships with management, staff and clients.
--Ability to plan, organize, prioritize, and accurately follow through on work activities with time constraints and interruptions to meet deadlines as well as to work independently with a minimum amount of direction and/or supervision.
--Ability to remain flexible, resilient, calm, maintain a sense of humor and to regularly present a well-groomed, professional image.
--Ability to work effectively and respectively with staff, managers, executives and others with a variety of working styles to achieve accountability and results and maintain service excellence.
--Ability to generate goodwill for the organization and its management among staff, clients, suppliers, referral sources, regulatory bodies, the general community and others pertinent to the business; demonstrate a strong commitment to client service and service excellence.
--Ability to meet the physical and mental requirements of the essential job functions.
--Regular, consistent, punctual attendance is an essential function of this position.
--Working knowledge of lean manufacturing techniques as applied to the manufacture of the company's products.


1-4 years

Education:A four-year bachelor?s degree in accounting or a related field is preferred or equivalent combination of education and experience.

Experience:Four plus years of credit and accounts receivable experience in a manufacturing environment utilizing ERP solution software. Two plus years experience in functional management position areas strongly desired.

Computer Skills:Demonstrated skill and proficiency with MS Office computer applications (specifically Word, Power Point, Outlook and Excel Software) and other industry-related software (ERP) and the ability to learn new systems and applications as needed. Ability to operate general and office equipment as required.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Apply Now