Project Manager Assistant

Williston, Vermont
Administrative & Support Services
Job Type
US$ 17.00 - US$ 25.00 per hour, $17 - 25 per hour + none
Ref. Number
Jana Venable, Spherion
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Job Description

We are working with a locally owned Design-Build Mechanical Contractor company who is looking for a dynamic, self-starter to assist a top producing Project Manager. This is a temp to hire opportunity.

- Attend project start-up meetings
- Create Project Information Sheet including but not limited to: Shipping information, GC PM contact info, GC Foreman contact info, Subcontractors contact info
- Review contracts and send to appropriate parties and track return of executed copy for file.
- Provide Vendors and Subcontractors with purchase orders to receive their submittals
- Enter purchase orders into accounting software with appropriate ship to address and shipping instructions
- Create and maintain purchase and delivery schedules
- Obtain PDF Plans/Drawings and place into shared job or scan hard copy
- Create and provide foreman with manual containing approved submittals, schedules and any pertinent information required
- Provide the foremen with specs and electronic copies of submittals to foreman
- Approved customer change orders: Confirm dollar values are correct including contract to date values
- Initiate startup request forms with copy of submittal to Service Tech
- Meet with PM as needed to go through all open project purchase & delivery schedules to facilitate equipment scheduling
- Assist with all aspects of project management to help PM have coverage when they are not in the office
- Work with vendors; including soliciting, issuing of purchase orders, following up for delivery dates, information, etc.
- Assist PMs with problem invoices
- Visit jobs as needed
- Review and analyze project reports as requested
- Work with PM's on project close out reporting
- Work with all departments for coordination of information and reporting that pertains to the projects
- Constantly look for ways to improve departmental procedures

to apply please visit or email

Working hours: Monday-Friday 8am-5pm

- Previous industry and invoice/PO experience with focus on accuracy and attention to detail is highly preferred.
- Experience in Project Manager Assistance highly preferred
- Must possess initiative, strong organizational skills, have the ability to establish priorities and meet deadlines.
- Possess knowledge of Microsoft Outlook, Word, and Excel and have the ability to learn company financial software.
- The ability to deal effectively with people by communicating effectively verbally and in writing is required. Must have the ability to function as a team player.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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