Property Administrator

Edison, New Jersey
Job Type
US$ 35,000 - US$ 50,000 per year, $35k - 50k per year + none
Ref. Number
Galda, Lauren, Spherion
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Job Description

The Property Administrator provides administrative support to the Property Management team members for the profitable and efficient management of the property, in accordance with good management practice, and company policies and procedures.

The ideal candidate will have experience in a business setting, be capable of handling a wide range of tasks and will be able to work independently with little supervision. In addition, the candidate must have strong organizational skills and the ability to interact with staff at all levels.

Support building operations team to ensure all building services are delivered in accordance with all lease requirements, contractual obligations, and good operating practices.
Promptly respond to tenant service requests/concerns
Establish and maintain professional working relationship with tenants, vendors, building security, cleaners and various contractors
Maintain tenant accounts
Accounting duties: administer accounts payable and accounts receivable; code invoices for payment; create/monitor purchase orders in the Purchasing System; prepare rent letters; input data for budgets and financial reporting in financial accounting system; administer work order billing; reconcile outstanding statements received from suppliers.
Assist the building operations team
Ensure customer service is a top priority at all times.
Schedule/produce daily building calendar (dock access, freight elevator usage, maintenance).
Administer electronic and paper filing system, certificates of insurance; tenant, fire warden and employee contact lists. Monitor and maintain office equipment.
Assist in maintaining property-specific emergency procedures and make periodic updates to tenant files.
Coordinate tenant events, quarterly team lunch, and semi-annual fire drills.

Working hours: normal business hours

College degree preferred or working towards a degree; enrollment in financial courses desirable.
Minimum 2 to 3 years' experience in a commercial property, preferably in operations or tenant management; interest in a Real Estate career path.
Excellent customer service skills with ability to deal with tenant needs.
Previous experience in an administrative role.
Proficient computer skills. Microsoft Office (Word, Excel, and PowerPoint). Experience in Real Estate systems a plus.
Comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
Proven organizational skills; able to cope with changing tenant needs and deliver successful results within agreed upon timeframes.
Strong verbal and written communication skills.
Excellent organization skills, the ability to meet deadlines and the ability to handle multiple priorities.
Detail oriented; able to resolve problems using facts and sound reasoning.
Self-motivated, professional and flexible; able to work both independently and as part of a team.

Choice of either Middlesex or Bergen County office locations.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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