Receptionist/Accounting Assistant

Fort Myers, Florida
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Temp to Perm
Working Hours
8:00 AM - 5:00 PM
US$ 12.00 - US$ 15.00 per hour
Ref. Number
Recuiter, Spherion
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Job Description

Spherion is seeking an Administrative Clerk with some basic Accounting skills for a local manufacturer. This position serves as a dual role with the primary role of Receptionist and as a supporting role for the Accounts Payable and Payroll departments. This is a temp to hire position.

Receptionist Duties and Responsibilities:

Answers and forward calls through console phone Provides clerical support to other departments. Ensures the reception area is staffed so incoming calls and internal calls are answered in a timely manner and visitors and guests are properly greeted.
Operates console phone Places outgoing calls, answers incoming calls, forward calls to party or voice mail, take messages when necessary. Uses PA system when necessary to make announcements and notify employees of calls on hold. Forwards phone lines to answering service at the end of each shift and removes phone lines from the answering service by 8 AM each work day
Greets visitors and notifies employees by phone that visitors have Ensures that the employee being visited comes to the reception area to escort their guests to their location. Does not allow unescorted visitors and guests access to employee work areas. Maintains sign in and out log of visitor s guests
Provide orientation on telephone system to new employees
Maintains attendance logs and e-mails daily attendance info to staff
Updates and Distributes phone extension listings, phone system, mail slots,
Maintains inventory and places office supply orders, Sam s Club orders, ink cartridges, Ensures office supplies are put away in a timely manner when an order arrives.
Ensures adequate postage reserves are maintained on postage meter, initiates postage meter updates, and order postage meter supplies
Sends faxes, makes photocopies, and shreds for others as
Orders flowers, send greeting cards and/or memorial donations, for employee hospitalizations, births, family deaths, etc.
Creates employee birthday cards, monthly company calendar and assists with the preparation of quarterly company newsletter
Creates, updates, and tracks foremen black boxes
Refresh Ads on Craigslist weekly
Assist with ordering PPE for Safety Manager
Performs other duties as assigned

Accounting Assistant Duties and Responsibilities:

Enter AP invoices and assign general ledger accounts to recurring expense invoices
Reconcile vendor statements and communicate with vendors to obtain unprocessed invoices
Match purchase orders to AP invoice and identify discrepancies to provide to the purchasing dept for resolution
Enter AP Payment Workfile payment batches as requested
Assist with payroll timecard entry

Working hours: 8:00 AM - 5:00 PM

Phone Skills
Detail Oriented
Basic Accounting knowledge


1-4 years

Maintain a calm, courteous and professional demeanor at all times, regardless of the visitor's
Attentiveness, a well-groomed appearance (see company policy for details), initiative, loyalty, maturity, respect for confidentiality and discretion, a positive attitude and
Educational and experience requirements include high school diploma
Intermediate Microsoft Word, Excel, Publisher & Outlook skills
Ability to organize, prioritize and plan work activities and use time efficiently
Expert level of verbal and written communication skills with ability to speak clearly and persuasively in positive or negative situations, demonstrate group presentation skills, phone and e- mail etiquette
Consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
Self-motivated, self-starter with flexible attitude and outgoing personality


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