Receptionist/Finance Assistant

Owatonna, Minnesota
Accounting & Auditing (Business and Financial Operations Occupations)
Job Type
Working Hours
7:30 AM - 4:00 PM
US$ 16.00 - US$ 18.00 per hour
Ref. Number
Brady, Laura, Spherion
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Job Description

The Receptionist/Finance Assistant will provide administrative support functions related to the accounting activities.

Responsible for answering incoming calls in a professional and timely manner. Directing calls to the correct person or assist the customer when possible.
Greet and assist visitors, informing the appropriate employee of their visitor or directing the visitor to the appropriate location. Visitors should not be unaccompanied in the building.
Process invoices, matching to purchase orders and/or acquire managerial approval and general ledger coding.
Process checks in a timely manner to receive the maximum vendor purchase discounts.
Distribute various spreadsheets/reports related to credit card statements to acquire receipts from employees for data input in order to pay credit cards.
Enter customer check information on cash receipts spreadsheet.
Record payments in Sage ensuring the proper invoices are applied within the customer account, upload to the bank, scan and pass on to A/R to complete the process.
Review customer accounts and make collections calls as needed. Make sure to note all correspondence in Sage.
Serve as back-up to process sales orders when needed.
Must be able to manage multiple projects simultaneously to meet deadlines. Display flexibility to meet changes in priorities. Work with a proactive, ownership approach and operate with a sense of urgency.
Complete various tasks as needed by management.
Performs other duties as assigned.

Working hours: 7:30 AM - 4:00 PM

Two or more years of Accounts Payable experience preferred, preferably using Sage software.
-Thorough, organized and detail-orientated approach to work.
-Self-motivated, fast learner shows initiative and willing to seek out department needs and meet them.

Language Skills: Ability to read, analyze and interpret complex documents. Ability to respond effectively to sensitive inquiries or complaints. Ability to communicate with internal and external customers effectively.

Confidentiality Requirements: This position requires the individual to have access to confidential records and information. To successfully perform this position, confidentiality of the information with which the individual has contact must be maintained.


1-4 years

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:
Two or more years of experience working in an administrative role.
Basic computer skills, experience in Word, Excel, Outlook, and ability to learn other applications.
Excellent 10-key skills.

Physical Demands:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 25 pounds at a time.
Ability to travel to other work facilities.

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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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