Sales Administrative Assistant

Naples, Florida
Administrative & Support Services (Office and Administrative Support Occupations)
Job Type
Temp to Perm
Working Hours
8:00 AM - 5:00 PM
US$ 14.00 - US$ 18.00 per hour
Ref. Number
Ashley Hagaman, Spherion
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Job Description

We are seeking a Sales Administrative Assistant for a manufacturing company here in Naples. The Sales Administrative Assistant mainly supports the Sales team.

1. Maintain Sales Department's electronic and paper filing system.
2. Process customer requests for quotes with timely follow ups utilizing CRM software.
3. Daily maintenance of CRM data.
4. Answer and return customer telephone calls and e-mails.
5. Follow up with customers on continuous basis after proposal submission.
6. Electronic file folder creation for new programs and opportunities.
7. Process and electronically file customer and Sales interoffice e-mails.
8. Extract data from ERP system, import and prepare budgets for processing.
9. Cross train in creating lower level budgets and costing data.
10. Ownership of the proposal approval process.
11. Assist in ISO compliance of the sales' team process and procedures.
12. Support organization with travel bookings, expense reports, and trade show preparations.
13. Perform Restricted Party Screening on all customers for new quotes and orders.
14. Coordination daily activities between sales staff and contracts department.
15. Cross train and perform duties in the absence of or temporary overloads of the Contracts Admin, such as: Process purchase orders, RMAs (returns), debit/credit memos, customer supplier forms, budget entries, and NDA's.
16. Export/Import admin tasks, Product Classifications and Restricted Party Screening on all Sales Orders.
17. Complete all required training's including but not limited to S.H.E (Safety, Health, and Environmental), Ethics, Anti-Slavery and Human Trafficking, Quality and all performance/product related trainings.
18. Adhere to ISO procedures and ISO compliance as required.

Working hours: 8:00 AM - 5:00 PM

1. Exceptional analytical, communication and organization skills.
2. Operate ERP programs for processing orders and returns.
3. Ability to multi-task and meet deadlines.
4. Computer skills (Windows Explorer, Excel, Word, Power Point, Outlook, Internet, One Note).
5. MS Outlook utilization of Rules, Quicksteps, Categories, Flagging, Scheduling, and Tasks.
6. Understand ISO system requirements and AS 9100 requirements and quality clauses.
7. CRM systems knowledge preferred (, Microsoft Dynamics).
8. Basic understanding of ITAR and EAR regulations (preferred but not required).


1-4 years

Several ways to Apply-
*Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment
*4964 Tamiami Trail North, Naples FL 34103
*Apply on line
*Email your Resume by replying to this post
*Call our office at 239-494-3044 for more information


Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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