Service Operations Coordinator

posted:
Location
Cranbury, New Jersey
Industry
Administrative & Support Services
Job Type
Temp to Perm
Salary
US$ 16.00 - US$ 18.00 per hour, $16 - 18 per hour + none
Ref. Number
S_12890
Contact
Carmona,Wendy, Spherion
Phone
555-555-5555
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Job Description

- Coordinate, prepare, and organize internal/external meetings; schedule and prepare rooms.
- Coordinate meeting logistics with Travel, Meetings & Events (TME); including reservations, meals, and equipment availability.
- Open and distribute daily mail; coordinate freight bills, send appropriate mail to the corporate office.
- Interface with vendors and suppliers as necessary to resolve service failures and shortfalls.
- Coordinate all Safety-related activities conducted by PDC, including reporting, meetings, training, and internal documentation.
- Prepare and maintain Workers' Compensation claims when necessary.
- Maintain OSHA record keeping; maintain log. Compile year-end report, required by law, and forward to Safety and Security.
- Order and maintain locally purchased internal supplies.
- Maintain Employee Parts Purchase Program; receive and manage employee requests, input orders, and collect payment.
- Ensure all office machines are in proper working condition by trouble shooting malfunctions and/or ar Provide weekly/monthly data management support to PDC operations, including the repair and maintenance of all PDC or RDC equipment, office machines, and printers.
Budget Management and Reconciliation (20%)
- Process all invoices for payment according to established signing authorities; maintain log by account numbers; maintain vendor files; and resolve discrepancies with Accounts Payable as necessary.
- Provide monthly budget and operational performance reports to the corporate office and PDC/RDC management by gathering information, entering information into ET-2000, and generating reports
- Assist PDC or RDC personnel in matters such as 401K, vehicle ordering processes, and other benefits programs.
- Receive, disburse, and reconcile petty cash fund of up to $1,500.00.
- Manage orders and expenses of uniforms for hourly employees.
*Operations Support

Working hours: Mon-Fri / 6:00 am - 3:30 pm

Skills:
Years of Experience:
1-3 Years in related field

Education:
High School diploma or GED required
Bachelor's Degree preferable in Transportation or Logistics

Skills:

- Analytical and conceptual thinking - using logic and reason, creative and strategic
- Communication skills - interpersonal and written. Excellent oral presentation and written communication skills
- Strong customer service skills, telephone etiquette
- Computer savvy - strong data manipulation skills
- Integration - joining people, processes or systems
- Influencing and negotiation skills
- Process improvement thinking; Problem solving
- Strong Time management; Flexibility
- Organizational skills


Required:

- Administrative / Data Entry
- Proficient in standard Microsoft Office applications (Word, Excel, Access ,PowerPoint)
- Experience in Process or Project Management

Required Desired

- Previous Warehouse experience

Work Flexibility:
- Overtime as necessary

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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