Receipting/Bank Deposits/Accounts Receivables:- Assists in preparing and processing the deposit of all checks/donations received through the mail, lock boxes, and various programs; assists in preparing bank deposits slips and summary of daily receipt report(s); ensures all checks are stamped with deposit stamp; enters receipts into accounting records after Accounting Clerk makes copies of all checks and summary reports.- Performs monthly reconciliation of accounting records with donor database.- Performs monthly reconciliation of bank statements for all accounts.- Prepares monthly Accounts Receivable Listing and A/R Accrual journal, inputs journal and accrual reversal into accounting system in conjunction with controller.Payroll/Benefits Billing:- Prepares and inputs general journal for each payroll cycle; prepares and inputs monthly accrued payroll journal and accrual reversal journal.- Prepares monthly reconciliation of General Ledger payroll accounts with Payroll Master Control Records.- Prepares and inputs bank adjustments/drafts related to employee/officer benefits i.e. group insurance, pension, sick benefits, and officer?s retirement fund into accounting system.- Prepares Tax Deferred Annuity invoice and posting each payroll cycle.- Prepares and closes payroll each pay period.General Ledger/Closings:- Reviews chart of accounts and recommends revisions to Controller.- Reviews posting of all balance sheet accounts, and income and expense accounts for errors; prepares journal correction on adjustments and errors for each month; inputs the same into the accounting system after the Controller's review.Accounts Payable:- Reviews Accounts Payable voucher for correct account codes, allocations, terms, etc. and returns to Accounting Clerk for corrections, postings, and payment.- Reviews support and statewide services due to Divisional Headquarters and prepares Accounts Payable voucher for payment.- Cross-trains to handle all accounts payable information.Financial Reporting:- Assists in preparation of all month-end financial reporting i.e. balance sheet and expense statements, net position.- Assists in preparation of all year-end financial reports.- Assists in preparation of all audit work papers as required by internal and independent auditors.
1-4 years
Knowledge, Skills, and Abilities:- Knowledge of computer fundamentals.- Knowledge of accounting fundamentals.- Knowledge of math fundamentals.- Ability to use essential Materials and Equipment: Keyboard, Computer, Shredder, Printer, Telephone, Copier, Fax Machine, Coin Counter/Wrapper, Adding Machine, etc.- Ability to proof financial documents and reports for accuracy and completeness.- Ability to organize work priorities.- Ability to perform multiple duties simultaneously.- Ability to interact and communicate well with other people.Mental and Physical Abilities:- Ability to meet attendance requirements.- Ability to read, write, and communicate the English language.- Ability to type and keypunch information into a computer.- Ability to perform mathematical calculations.- Ability to sort and file documents alphabetically and numerically.- Ability to operate various general office equipment including a telephone, computer, and adding machine.- Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones.- Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.- Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
- High School Diploma or G.E.D. is required and an Associates degree from an accredited college or university is preferred,- AND three years experience performing progressively responsible accounting work,- OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Associate
We are here to help you with your questions.