Compose, type, distribute and file communications, records, and legal documents and/or instructions utilizing the firms resourcesTranscribe letters and documents through digital transcription.Proofread, spell check, standardize and edit all work completed while maintaining attention to detail.Enter attorneys time into accounting system.Independently prepare reoccurring reports and correspondence.Organize tasks and schedule time in a way that will accomplish department goals efficiently and effectively
1-4 years
Perform basic functions regarding the telephone system, including answering, taking messages, screening, and transferring calls.Schedule appointments for attorneys as needed.Open and close files.Establish and maintain a variety of files and records in an orderly fashion.Timely file all correspondence and other documents as required to maintain up-to-date records of client matters.Photocopy, scan, fax and utilize other office equipment as needed.Reserve conference rooms as needed.Greet clients/visitors and escort them to the appropriate conference room or office.Maintain calendars and assure that complete information is available for all matters.Meet Docket deadlinesUsing Firm's accounting software, compile, store and retrieve billing dataPerform all other legal tasks assigned by attorneys, the Office Manager or Director of Administrative Services.
Associate Degree in Applied Science or a minimum of three years of related office work experience in a legal professional position or an equivalent combination of education and experienceMay be required to act as a Notary Public within the FirmMust type at least 60 words per minute on a keyboard accurately.In-depth knowledge of advanced functions using the current version of Microsoft Word.Must have strong transcription experienceAbility to convert and reformat documents.Ability to read complicated revisions, detailed forms, tables, graphs, and diagrams to determine the proper course of action, seeking further explanation when necessary.Must possess excellent organizational skills, good judgment skills, and problem-solving skills.Be able to communicate with staff and attorneys dailyMay require specialized knowledge to prepare in-depth departmental documents.
Associate
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