Maintain the Executive Director's calendar by coordinating and scheduling meetings and locations. Monitor current and future appointments for the purpose of confirming/rescheduling as necessary. Determine schedule priorities by rescheduling appointments to accommodate priority meetings and/or declining meeting requests.Provide administrative support to Executive Director and other leadership members by composing clear, accurate and concise correspondence, reports and memorandum; coordinating travel arrangements; preparing expense reports; screening, organizing, and routing mail and other communications; filing, maintaining and archiving documents; managing the budget for the Office ofthe Executive Director; and maintaining department supplies inventory.Identify, prioritize, and escalate issues as appropriate for consideration and review by the Executive Director. Organize and track various action items, following up as needed to ensure completion or appropriate updates.Maintains and oversees the clinic's uniform/scrubs inventory by receiving, sorting, and distributing to clinic staff.Keep the Executive Director well informed of upcoming commitments and responsibilities and follow up to ensure that the Executive Director is briefed and prepared for meetings and events. Prepare supporting presentations, summaries, reports and other documents to ensure the Executive Director has pertinent and up to date information.Communicate directly, and on behalf of the Executive Director and other members of senior management, with Board members, Providers, members, and others. Facilitate communication between the Office of the Executive Director and internal departments. Sponsor trust and support with the office of the Executive Director and senior management staff.Organize and support meetings, including Board and Board Committee meetings, including the preparation and dissemination of agendas, meeting materials, and meeting minutes.Prepare, review and/or edit the Executive Director's presentations.Maintain discretion and confidentiality in discussions and relationships with all Board Directors and senior management, manage confidential information and protects the organization by keeping information confidential and secure. MORE duties listed in full job description.
1-4 years
A Bachelors degree ,preferred, or equivalent work experience.Experience supporting C-level executives and working with Board of Directors.Ability to communicate professionally with executives, Board members, and regulators.Ability to handle multiple tasks simultaneously.Ability to work autonomously, using discretion as appropriate.Ability to manage and maintain confidential information.General knowledge of finance and accounting functions, policies, practices and terminology.Strong interpersonal skills, including excellent written and verbal communication skills.Strong editing/grammar/punctuation skills.Strong attention to detail.Strong organizational skills.Demonstrate clear knowledge of the structure, standards, procedures and protocols.Must have ability to relate and communicate effectively with community interest groups, agencies
Highly proficient in MS Office.At least 2-5 years of experience as an Executive Assistant or related position.
High School
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