Spherion Staffing is looking for an experienced Executive Assistant to work with a private estate team. The Executive Assistant will provide high-level administrative support to the executive team or senior management within the organization. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive and confidential information. The Executive Assistant will serve as a primary point of contact for internal and external stakeholders, managing their schedules, coordinating meetings, and ensuring efficient communication. The ideal candidate will be proactive, resourceful, and capable of multitasking in a fast-paced environment.
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Pay $20-22/hour DOE
Responsibilities:
-Manage the executive's calendar, including scheduling appointments, meetings, and travel arrangements
-Act as a liaison between the executive and other departments, employees, clients, and external partners
-Prepare and edit correspondence, reports, and presentations
-Coordinate and organize meetings, conferences, and special events, including logistics, agendas, and materials preparation
-Take minutes and follow up on action items from meetings
-Conduct research and compile data for various reports and presentations
-Prioritize and manage multiple projects simultaneously, following through on deadlines and deliverables
-Screen and handle incoming calls, emails, and correspondence, responding or redirecting as appropriate
-Manage and maintain confidential files and records, exercising discretion and confidentiality at all times
-Assist in the preparation and review of budgets, expense reports, and financial documentation
-Perform general administrative tasks, such as filing, copying, scanning, and ordering office supplies
-Develop and maintain strong relationships with internal and external stakeholders
-Anticipate the needs of the executive and proactively provide support and assistance
Working hours: Various Shifts Available
Skills:
See below
Education:
Bachelors
Experience:
1-4 years
Qualifications:
-Bachelor's degree in Business Administration, Communications, or a related field (preferred)
-Proven experience as an Executive Assistant or similar administrative role
-Excellent written and verbal communication skills
-Strong organizational and time management abilities
-Must be proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
-Ability to handle sensitive information with the utmost confidentiality and professionalism
-Strong attention to detail and accuracy
-Exceptional interpersonal skills and the ability to work collaboratively with diverse teams
-Must be proactive and resourceful problem-solving skills
-Ability to work independently with minimal supervision
-Flexibility to adapt to changing priorities and deadlines
-Previous experience supporting executives or senior management is a plus
To be considered, please apply online at www.spherion.com/apply
If you have any questions please contact Tianna Hilde at 701-412-2908
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).
For certain assignments, Covid-19 vaccination and/or testing may be required by Spherion's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Spherion representative for more information.