Our client, a national non-profit with a local chapter located in Camarillo, California, seeks a detail-oriented, focused and dedicated individual to be responsible for maintaining the database and all aspects of gift entry, acknowledgment and donor recognition, which directly supports granting their mission. The Office Assistant (OA) works in close collaboration with other staff members, donors and supporters. A successful OA will be an organized, proactive people person who enjoys working with supporters, dedicated to maintaining accurate donor records, an excellent communicator and passionate about the mission. This is a part-time position, approximately 20-29 hours per week. This position will initially work remotely due to Covid19. Interviews will be conducted virtually.
Responsibilities:
Manages incoming and outgoing mail and E-mail and responds and routes appropriately
Researches special projects; drafts communications, donor acknowledgments; manages department reports in database
Prepares weekly check deposits and processes credit card donations/payments
Responsible for entering and coding weekly AP and delivering to accounting team; responds to questions and requests form AP team
Processes weekly mail and gifts and accurately enters donations into Raiser's Edge
Manages, tracks, and creates revenue/development dashboard for BOD
Records and files national, corporate, board and donor records, documents, and reports
Records in-kind donations (event and non-event) into database
Prepares reports, memos, and other correspondence on behalf of the CEO
Coordinates leadership communications, including taking calls, responding to E-mails and interfacing with partners, volunteers and donors
Enters Development teams notes in constituent profiles weekly
Works with National office staff to develop and run reports for communications and solicitations.
Prepares reports for board meetings and serves as a support to the board of directors
Coordinates social media campaigns
Supports local 3rd party fundraising programs and coordinates and manages event forms
Manages and enters events, activities and auction items on event and auction websites
Provides general admin. support and special projects support
Maintains an organized filing system of paper and electronic documents
Monitors inventory of and orders basic office supplies and postage
Upholds a strict level of confidentiality
Working hours: 8:00 AM - 5:00 PM (Various Shifts Available)
Skills:
English/Spanish preferred
Excellent data entry skills and demonstrated ability to work with a high level of accuracy required
Excellent computer skills, including Microsoft WORD, Excel, Outlook, NetSuite and Constant Contact, Raiser's Edge and Salesforce experience desired
Exceptional attention to detail and superior organizational skills
Exceptional communication, written and presentation skills
Well versed in Social Media platforms such as IG, FB, Twitter and Hootsuite
Education:
High School
Experience:
1-4 years
Qualifications:
Bachelor's degree in business or related field or any combination of relevant experience and education that would contribute directly to the position
Excellent project coordination and time management skills
Two or more years working in a nonprofit environment desired
Two years database management experience required
Please apply at www.spherion.com/apply or send your resume to trishmiller@spherion.com. If you are offered the position you will be required to submit to a background evaluation.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.