Compiles information and records to prepare sales orders for customers.Confirms customer purchase order.Works with scheduling and production to determine any potential delays in shipments to customers.Works with customers to block or change schedules due to material shortages, or production delays.Maintains regular correspondence with customers via phone and email.Ensures that information found on sales orders is accurate.Compiles information and records to prepare purchase orders for procurement of material.Updates computer system with orders being placed to ensure accurate records are maintained of all purchasing activity.Emails copies of purchase orders to suppliers.Determines material requirements based on data found on gross requirements reports, material requirements report, vendor reports, and on-hand inventory levels.Maintains regular correspondence with suppliers via phone and email.Ensures that information found on purchase orders is accurate.Places orders and follows up to ensure material is delivered to the right place at the right time.Compares prices listed on purchase orders to list of current prices to ensure that the amount being charged is correct. Prepares quotes for new products and customer services.Maintains files of active sales orders, customer purchase orders, quotes, and confirmation letters.Maintains files of active orders, purchase orders, and confirmation letters.Maintains vendor master files.
1-4 years
--Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping. --Knowledge of basic mathematical functions and basic calculator functions.--Skill to use a personal computer and various software packages including Microsoft Word, Microsoft Excel, and SAGE.--Basic data entry and/or word processing skills.--Ability to establish and maintain an effective working relationship with coworkers, vendors, and the public.--Ability to understand and interpret customer orders and create purchase orders.--Ability to establish priorities, work independently, organize and proceed with objectives with minimal supervision.--Ability to pay attention to detail.--Ability to use basic office equipment including printer, fax machine, and copy machine.--Ability to communicate both orally and in writing.
Associates degree in Accounting or similar experience.6 months experience working in an office environment.Background in purchasing procedures and/or customer service.
Associate
We are here to help you with your questions.