As a Receptionist/Administrative Assistant you will be responsible for answering incoming calls, directing calls to appropriate associates, as well as a variety of administrative duties that support the HR Department and management team. You will report directly to the HR Director/HR Manager
Answering incoming calls
Routing calls to the appropriate associates
Provide support to visitors and clients both in person and on the phone
Open, date stamp, and distribute mail and deliveries.
Process outgoing mail and packages.
Stock, monitor and order office supplies (stationery, mailing supplies, office machine supplies, coffee and breakroom supplies, etc).
Perform routine maintenance on office machines (changing toner, refilling paper, etc.) and call for necessary repairs.
Coordinate scheduling, setup and cleanup of the conference room.
Ability to work in multiple software systems simultaneously.
Assist the HR Department and other management team with projects on an ?as needed? basis.
Assist with employee event planning and setup.
Properly handle confidential information while assisting in the human resources process.
Ability to understand human resources processes and functions.
Review union new hire paperwork for accuracy.
Provide data entry support to Human Resources.
Generate reports as needed.
Working hours: 8:00 AM - 5:00 PM
Excellent interpersonal and customer service skills
Tact, diplomacy, and professionalism.
Excellent phone etiquette.
Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
Ability to work in a team environment.
Excellent oral and written communications skills.
Experience including computer applications and maintenance of electronic personnel records.
Please apply to this job posting directly. Then give us a call at our office at 559-251-4040 to speak to a recruiter.
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility). Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
For certain assignments, Covid-19 vaccination and/or testing may be required by Spherion's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Spherion representative for more information.