Looking for a Trust & Estates Legal Secretary for a general law practice firm here in Naples. Pay depends on experience
Provide administrative support to three (3) attorneys
Transcription of attorney time entries, correspondence and other documents
Responsible for faxing, photocopying and preparing correspondence for mailing, including incoming mail and client documents
Document and correspondence formatting, editing, retrieving, converting, copying & scanning
Prepare various estate planning ancillary documents such as Escrow Letters, Powers of Attorney, Advance Directives, HIPAA Authorizations, Designation of Preneed Guardians, Revocations of Power of Attorney.
Knowledge of Florida Probate courts, judicial procedures and e-portal
Familiar with CSC e-recording platform
Maintain and manage electronic files for attorneys working remotely including incoming mail and client documents
Perform client document filing in a timely manner
Coordinate meetings between attorneys and clients, and maintain attorney calendar
Prepare attorney for client meetings
Prepare post-execution binders for clients
Gather information from potential clients to schedule meeting with the attorney
Witness or Notarize documents at client signings
Coverage for Receptionist as needed
Provide back-up coverage for other secretaries and reception
Other duties specifically assigned by the attorney/fiduciary accountant, Director Human Resources and/or Office Administrator
Working hours: 8:00 AM - 5:00 PM
Proficient in MS Outlook, Word, Excel
Proficient in iManage, Olympus, Aderant, GEMS, and ChromeRiver (preferred, but will train).
No Degree Required
Effectively communicate with clients, colleagues, and attorneys. Must be organized and detail oriented; must be able to work well under pressure and to prioritize; must be proficient in the area of client contact; Must be well-spoken, friendly, and possess a professional manner.
Attendance and punctuality a must; overtime upon request only.
Apply Now on this post!!
We offer weekly open interviews Mondays thru Fridays 9:30am-1:30pm
Walk-ins welcome, want to skip the wait....
Call us at 239-494-3044 or send us a text today at 239-263-2998 to schedule an interview!
We are located at:
4964 Tamiami Trail North
Naples, FL 34103
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).
For certain assignments, Covid-19 vaccination and/or testing may be required by Spherion's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Spherion representative for more information.